PE-66,PE-66 / Specialist: HR Services Systems

BMW Group; Akasia; Hybrid; ZAR 550,000 - 700,000; Full time

Job summary

A global automotive manufacturer in South Africa is seeking an IT Applications specialist to manage HR IT systems and oversee process improvements. The ideal candidate will have a Bachelor's degree, 5+ years of ERP and payroll experience, and strong analytical skills. This role is pivotal in ensuring system integrity and compliance with internal policies. Opportunities for growth in project management are available, with a focus on simplifying and automating workflows.

Qualifications

• At least 5 years ERP experience.
• At least 5 years South African Payroll / Benefits / Time experience.
• Knowledge of BMW HR processes, policies, instruments and systems.

Responsibilities

• Ensure efficient and effective use of the HR IT Systems.
• Acts as the process expert to understand scope of new change.
• Prepare all necessary documentation required by auditors.

Skills

Strong analytical skills and organized in a problem-solving environment

Excellent communication (written and oral) and interpersonal skills

Attention to details, precision oriented

Strong Excel skills

Minimum of 2 years Project Management experience with small to medium projects

Education

Minimum Bachelor degree in Human Resources or Business Administration

Tools

SAP

JIRA

Job description

Key Responsibilities

IT Applications

• Ensures efficient and effective use of the HR IT Systems.
• Ensures interfaces between systems are effective to ensure process flow in all IT systems are managed, resolutions identified, working within fix groups to ensure resolutions and ongoing improvements.
• Ensure access to systems is managed and audited to ensure system integrity and compliance to BMW Group Policy.
• To ensure all IT systems (SAP HRP / ELIDA / CCM / HR Portal / ESS / MSS and ServiceNow) are kept up to date and used efficiently and effectively.
• Keeps users updated in case of system outages or issues.
• Build and participate in FG network to ensure support is available from the correct channels.

System Changes

• Take overall ownership for JIRA for the PE-66 team ensuring that stories are being raised, approved and processed within the expected timings.
• Escalate and seek support where the process does not work as expected.
• Look for best practise across products and share learnings to ensure PE-66 interests are represented.
• Ensure relevant business and system documentation is completed.

System Responsibility

• Understanding HR processes to ensure systems are delivering and are fully documented, up to date and auditable. Supporting the team competency levels through raining the process and service delivery improvements.
• Ability to provide and deliver professional presentations / topics.
• Create harmonised documents for South Africa locations.
• Proactively develops online and interactive training materials to support the business requirements.

Processes

• Acts as the process expert to understand scope of new change and the impact they will have on current processes.
• Advises on feasibility, potential issues and impacts of process changes.
• Document project plan and updates when project owner. Prepare status update and shares with applicable stakeholders.
• Supports other team members involved in projects.
• To ensure that PE-66 are represented in all projects and that any new processes are fully assessed for feasibility and implemented in the appropriate way.

Audits

• Prepare all necessary documentation required by auditors.
• Liaise with auditors both internal and external to arrange onsite visits.
• Follow up on queries and resulting audit points to bring them to a satisfactory close.
• To ensure adherence to process and accuracy of data in accordance with BMW Group and legislative requirements.

Approval of SAP Roles

• Act as the final HR Services approver when grant SAP access.
• Approves workflow requests for access.

Team IT Contact

• Manage onboarding / offboarding systems and IT setup for all HR Services team members.
• Manage access requests to 3rd party systems.

SLAs

• Ensure delivery in line with service level agreement.

Attend relevant circles and working groups

• Act on behalf of the team as the nominated expert.

Promote better ways of working

• Pro-actively look at ways to drive change within the team through simplification, standardisation and automation.

Education

• Minimum Bachelor degree in Human Resources or Business Administration.

Work experience, Leadership experience

• At least 5 years ERP experience.
• At least 5 years South African Payroll / Benefits / Time experience.
• Ability to work independently.

Additional skills: special skills/technical ability etc.

• Strong analytical skills and organized in a problem-solving environment.
• Excellent communication (written and oral) and interpersonal skills.
• Attention to details, precision oriented.
• Strong Excel skills.
• Minimum of 2 years Project Management experience with small to medium projects.
• Knowledge of BMW HR processes, policies, instruments and systems.
• Experience of working both cross-function and / or internationally.
• Ability to work independently and able to adopt to a proactive approach.
• Project involvement in a system launch and enhancements is mandatory.
• Previous IT experience in working with HR environments is desirable.

DUE DATE: 9 October 2025