Part-time PA and Business Administrator

RecruitMyMom; Cape Town; Hybrid; ZAR 200 000 - 300 000; Part time

Job summary

A custom furniture studio in Cape Town seeks a PA and Business Administrator for a hybrid role. Responsibilities include managing client communication, converting leads, preparing quotes, and administering general tasks for the Founder. The role requires excellent English communication skills, proficiency with tools like Canva and Gmail, and the ability to manage multiple priorities. This is a part-time position starting as a three-month contract with potential to become permanent, offering flexibility in work hours.

Qualifications

• Candidates must have their own laptop and reliable internet connection.
• Ability to manage multiple priorities with high attention to detail.
• Willingness to learn and adapt to new tools, including Shopify.

Responsibilities

• Manage client communication professionally across various platforms.
• Convert leads into projects and maintain an organised tracker.
• Prepare quotes and invoices accurately and in a timely manner.
• Coordinate deliveries and oversee logistics for timely communication.
• Update product listings and content using Canva and AI tools.
• Schedule and manage social media content for visibility.
• Assist the Founder with diary management and general administration.
• Maintain orderly filing systems and lead-tracking folders.

Skills

Excellent written and verbal English communication

Professional phone manner

Proficiency in Canva

Familiarity with Shopify

Understanding of SEO and social media analytics

Tools

Gmail

Google Drive

Digital signature tools

Job description

Atlantic Seaboard, Cape Town, South Africa | Posted on 17/10/2025

• Location Type Hybrid (Part office, Part remote)
• Industry Manufacturing
• Job Type Fixed Term
• Remuneration Term Per Month
• Date Opened 17/10/2025
• State/Province Western Cape
• City/Town Atlantic Seaboard, Cape Town
• Country South Africa

Job Description

A small, design-led custom furniture studio is seeking an organised and capable PA and Business Administrator to join their growing team, approximately 3 days per week, 10.30am to 4.00pm with flexibility. Operating as a virtual studio without a showroom, most client interaction takes place online via the website and social media platforms. The business creates handcrafted, bespoke pieces for private homes, boutique lodges, and select commercial clients. The team prides itself on maintaining personal, high-touch communication from the first enquiry to final delivery.

This position begins as a three-month contract with the potential to become permanent once mutual fit and workflow are established.

Responsibilities

• Manage client communication across email, social media, and web enquiries with warmth and professionalism.
• Convert leads into active projects, maintaining an organised tracker and following up as needed.
• Prepare and send quotes, invoices, and record payments accurately.
• Coordinate courier and transport logistics, overseeing timely and efficient deliveries.
• Upload and update product listings, images, and content on the website using Canva and AI tools (training provided).
• Schedule and monitor social media posts across Instagram and Facebook, optimising content for visibility.
• Support the Founder with diary management, travel arrangements, supplier communication, and general administration.
• Maintain orderly digital filing systems and lead-tracking folders.
• Occasionally visit local client sites for photo capture or project checks.

Requirements

• Approximately 3 days per week, 10.30am to 4pm with flexibility.
• Two days per week will be in-person at the Founder’s home office on the Atlantic Seaboard (10:30 a.m. – 4:00 p.m.).
• Remaining hours are flexible and can be worked remotely.
• Client queries should be acknowledged within 24 hours to maintain service standards.
• Candidates must have their own laptop, reliable internet connection, and transport for site visits.
• Excellent written and verbal English communication skills.
• Professional and confident phone manner.
• Proficiency in Canva, Gmail, Google Drive, and digital signature tools (e.g. Zoho Sign).
• Familiarity with Shopify or willingness to learn.
• Comfortable using ChatGPT or similar AI tools for content and client communication.
• Basic understanding of SEO and social media analytics.
• High attention to detail and ability to manage multiple priorities.

This is an exciting opportunity to work closely with a creative founder in a purpose-driven, artisanal business that values authenticity, craftsmanship, and personal connection. You’ll play a pivotal role in ensuring seamless client experiences and smooth operational flow. As the business grows, so will your opportunity to take on greater responsibility and contribute to its continued success.