Office Manager

Changing Lanes Consultancy; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable estate agency in Cape Town is seeking a detail-oriented Office Manager who is experienced in ensuring smooth daily operations and effective employee management. The ideal candidate will have at least 2 years of office management experience, be proficient in Microsoft Office and Google Suite, and possess strong organizational and multitasking abilities. This role includes responsibilities such as managing cash flow statements, invoicing, and ensuring compliance with FICA regulations. Training will be provided as necessary.

Qualifications

• Minimum 2 years office management experience.
• Computer and internet savvy.
• Proficient in Microsoft Office and Google Suite.
• Knowledge of VAT, PAYE, and cash flow statements.

Responsibilities

• Ensure smooth daily operations and effective employee management.
• Administer collection of debit orders and check for late payments.
• Maintain cash flow statements and upload bank statements.
• Handle invoicing for commission and other payments.
• Calculate VAT inputs and liaise with accountants.

Skills

Organizational skills

Multitasking abilities

Problem-solving

Trustworthiness

Attention to detail

Education

Relevant qualification in Office Administration

Tools

Microsoft Office

Google Suite

Weconnect Management tool

Job description

Are you a detail-oriented experienced Office Manager with excellent organizational and multitasking abilities?

Are you seeking a rewarding opportunity to work in a professional yet collaborative environment where your skills office leadership will make a meaningful impact?

Are you proactive, trustworthy, and able to handle sensitive information with a focus on problem-solving and efficiency?

Our client, a reputable and dynamic mid-sized Estate Agency Company, is seeking a skilled and detail-oriented Office Manager to join their team.

The ideal candidate will have experience working for an estate agency and ensuring smooth daily operations and effective employee management.

ESSENTIAL: Minimum 2 years office management experience.

ESSENTIAL: Computer and internet savvy

ESSENTIAL: Proficient in Microsoft Office and Google Suite (incl. Google Drive)

ESSENTIAL: Candidate will need to register with IEASA and do regular courses (which will be provided for by the company) in relation to FICA / CPD / RMCP

ESSENTIAL: Knowledge of VAT, PAYE, loading of month-end overheads and maintenance of cash flow statements.

ADVANTAGEOUS: Relevant qualification in Office Administration.

ADVANTAGEOUS: Experience as an Office Manager in an estate agency environment.

ADVANTAGEOUS: Weconnect Management tool (training to be provided if required)

Key Duties & Responsibilities:

• Loading of adverts
• Administrative work on sales.
• Collection of debit orders (loading debit orders and checking for late payments).
• Maintenance of cash flow statement (uploading bank statements)
• Accounting – Invoicing for commission and others. Invoicing is done once the broker has received offer to lease, lease, FICA (tenant/buyer), deposit and 1st months rental.
• VAT calculating our VAT inputs and keeping records of them from supplier invoices and liaising with accountant
• PAYE for principal and brokers when payment is required
• Loading of month-end overheads.
• Invoices need to be saved to the OneDrive and be accessible to the accountant
• Issuing late notices
• Records of complaints
• Familiarisation with the development including, plans, application form, sale agreement, site visit
• Searching – Brokers send through Property24 links, addresses, erf numbers, sectional tile numbers to the company’s WhatsApp group
• Identify the property on CMA and get the number from CMA if owned by a person, and from Windeed / Searchworks if owned by a company.
• Check that the company has not been searched before on Windeed, and on the company’s person database on Google Drive.
• Load the person onto the database (Google Drive) and load a Hubspot for the broker.
• CMA and Windeed training to be provided.
• Loading adverts -requires familiarisation with prop data training to be provided if required.
• Loading an advert from a brokers copy and pictures (on the OneDrive).
• Familiarisation with application forms and residential rental agreements.
• Sort out printers and complimentary refreshments.
• Collection of FICA which also requires updating the companies RMCP.
• Candidate will need to register with IEASA and do regular courses (which will be provided for by the company) in relation to FICA / CPD / RMCP
• Renewal of FFCS
• Car License renews for the principal.