Office Administrator

Headhunters; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A family-run engineering firm in Gqeberha is seeking an Office Administrator to manage daily operations, provide administrative support, and assist with finance and human resources. The ideal candidate should have at least 4 years of experience, proficiency in MS Word, Excel, and Pastel Sage Accounting, as well as a Matric certificate. Responsibilities include overseeing office operations, maintaining filing systems, assisting in bookkeeping, and managing employee records. A valid driver's license and vehicle are preferred for errand running.

Qualifications

• 4 years experience in a similar position.
• High proficiency in MS Word, Excel, and Pastel Sage Accounting.
• Own vehicle and valid driver’s license preferred.

Responsibilities

• Oversee daily office operations and administrative support.
• Maintain filing systems and ensure records are up to date.
• Assist with bookkeeping, invoicing, reconciliations, and expense reporting.
• Manage employee records, attendance, and payroll preparations.
• Monitor stock levels and liaise with suppliers for purchasing.

Skills

MS Word

Excel

Pastel Sage Accounting

Vehicle and driver's license

Education

Matric

Job description

Overview

Our client, a longstanding family run engineering entity in Sidwell (Port Elizabeth), is looking to appoint an Office Administrator; to oversee the daily running, administration and coordination of the office and workshop.

Requirements

• Ideally have own vehicle and valid driver’s license for running errands.
• Minimum of Matric.
• Highly proficient in MS Word, Excel, Pastel Sage Accounting.
• 4 Years experience in a similar position.

Administration and Coordination

• Oversee daily office operations and provide administrative support to management.
• Maintain filing systems (electronic and paper) and ensure records are up to date.

Finance and Accounting

• Assist with bookkeeping, invoicing, reconciliations, and expense reporting.
• Debtors
• Creditors
• Petty Cash
• Support cost-control processes.

Human Resources Support

• Employee record management.
• Track staff attendance, leave, and training requirements.
• Prepare Time Sheets for Payroll
• Prepare Leave Forms for Payroll
• Support compliance with HR policies, labour laws, and company procedures.

Stock and Procurement

• Monitor stock levels.
• Liaise with suppliers for purchasing, deliveries, and invoicing.
• Ensure stock control processes are accurate and efficient.

Logistics and Travel

• Arrange travel, accommodation, and itineraries for staff.
• Coordinate company events, workshops, and training sessions.
• Support logistics for company projects and operations.

Should you not receive feedback within two weeks of applying, kindly consider your application unsuccessful.