Material Recording Clerk

Department of Health; Johannesburg; On-site; ZAR 229 000; Full time

Job summary

A governmental health department in Johannesburg is seeking a motivated individual for supply chain management roles. The ideal candidate should possess a Grade 12 certificate and relevant skills in mathematics and computer operation. Duties include managing inventory processes, handling demand requirements, and supporting transit operations. A willingness to learn and a driver's license are advantageous. Applications must be submitted online, along with a completed Z83 form and CV.

Benefits

Benefits included

Qualifications

• Knowledge of inventory management processes including stock recording.
• Experience in demand and acquisition management processes.
• Competency in handling queries and reporting.

Responsibilities

• Manage inventory processes and conduct stock reconciliations.
• Handle demand registration and RFQ administration.
• Support the transit office with receiving and verification of deliveries.

Skills

Mathematics

Organising

Ability to perform routine tasks

Ability to operate computer

Basic interpersonal relationship

Problem solving

Maintaining discipline

Formulation and editing

Education

Grade 12

Relevant experience in public sector Supply Chain Management

National Diploma or degree in Supply Chain Management

Tools

Microsoft Excel

SAP

Microsoft PowerPoint

Microsoft Teams

Microsoft Word

Job description

Package: R 228 321.00 per annum (plus benefits)

Requirements

• Grade 12. No experience required. Knowledge: A limited range of work procedures and elementary clerical duties such as Finance, Stores, Data Capturing, Administration procedures relating to specific working environment including norms and standards, Planning and organising, Reporting procedures, Basic research/ gather information, Procurement directives and procedures, Knowledge of statistics, Computer.
• Skills: Mathematics, Organising, Ability to perform routine tasks, Ability to operate computer, Basic interpersonal relationship, Problem solving, Maintaining discipline, Formulation and editing.
• The following will be added advantage: Grade 12 with 3 years relevant experience in public sector Supply Chain Management or National Diploma or degree with minimum of 12 (twelve) months experience in Supply Chain Management. In addition, candidate must be computer literate with better understanding of Ms. Packages and or programs such as Ms. Power Point, Teams, Excel and Word.
• Competencies: In depth knowledge and understanding of Supply Chain Management processes, relevant prescripts, regulations and policies, Knowledge of functions within elements of Supply Chain Management (i.e. Demand, Acquisition, Inventory Management and Transit). Have a Code C1 driver’s licence.

Duties

• Inventory management processes, including amongst others issuing physical and theoretical stock in line with FIFO, LIFO, LEFO methods. Proper stock movement recording. Conduct sample stock take, stock control as per allocation and period stock take process as per regulations. Ensuring prompt replenishment of stock as per minimum and maximum stock levels and compile monthly stock reconciliation.
• Demand & Acquisition management processes, including registration of end-user requirement, RFQ administration process for goods and services, generation of shopping carts for purchase orders and expediting of Purchase Orders. Handling of end-user queries and reporting on progress.
• Support the web cycle and transit office with functions as requested or allocated like receiving, verification of deliveries and capturing of GRN/ GRV/ on SAP/ SRM including updating of weekly receipts report.
• Handle queries presented to the department and provided report on relevant functions as allocated.
• Manage the 0-9 file and support the Expediting Office.
• Compile and submit reports as per relevant function and support the Stores Assistant with queries.

Notes

• Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to [e-mail]. NB: Where Driver’s Licence is mandatory, exception will be granted for people with disabilities. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV). Applications without proof of a new Z83 application form and detailed CV will be disqualified. (Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. It is Department’s intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. WOMEN AND PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY.

Employer

Department of Health

Location

Charlotte Maxeke Johannesburg Academic Hospital

Closing Date

24-12-2025

Criteria Questions

Do you have a Grade 12 Certificate?

Please Notes

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.