Executive Virtual Assistant

Inside Out; Remote; ZAR 300 000 - 400 000; Full time

Job summary

A recruitment agency is seeking an Executive Virtual Assistant with real estate experience to provide crucial back-office support and ensure excellent client communication. The candidate must possess a strong command of English, be detail-oriented, and have the ability to manage multiple priorities independently. Responsibilities include administrative support, client follow-ups, and CRM management. This is a full-time position with a pay rate of $6 to $7 per hour, based in South Africa or LATAM.

Qualifications

• C1 English level required; must communicate in English during shifts.
• Must have real estate experience and understand associated terminology.
• Detail-oriented with strong organizational skills.

Responsibilities

• Provide back-end administrative support and project coordination.
• Manage and respond to emails and client communications professionally.
• Handle follow-ups with clients, agents, and vendors.
• Maintain and update the CRM system.
• Assist with scheduling, document management, and task tracking.
• Coordinate tasks between real estate team and external partners.

Skills

Strong written and spoken English

Real estate experience

Proficient with CRMs

Ability to use AI tools

Self-starter

Organized and detail-oriented

Flexible and growth-oriented

Tools

Follow-Up Boss

Job description

Overview

IMPORTANT - WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

VIDEO LINK: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

Job Details

• Job Title – Executive VA – Real Estate Support
• JobID – DAVJENR
• Industry – Real Estate
• Location – LATAM and South Africa
• Status – Full Time
• Work Schedule – Monday to Friday, 8:30 AM – 4:30 PM EST
• Pay rate – $6 - $7/hour
• Target Start – ASAP

About the Client

The client is a real estate professional dedicated to delivering a high-touch client experience while growing a dynamic and results-driven business. With a strong focus on operational excellence and client care, the business leverages systems and virtual support to optimize performance and scale sustainably. The client is hiring through Inside Out Hiring, a trusted partner in building top-tier remote teams.

About the Role

We are seeking a proactive Executive Administrative Virtual Assistant with real estate experience to provide vital back-office support and client communication. The ideal candidate is detail-oriented, communicates exceptionally well, and can manage tasks independently in a fast-paced environment.

Key Responsibilities

• Provide back-end administrative support and project coordination
• Manage and respond to emails and client communications professionally
• Handle follow-ups with clients, agents, and vendors
• Maintain and update the CRM system (preferably Follow-Up Boss)
• Assist with scheduling, document management, and task tracking
• Coordinate tasks between the real estate team and external partners
• Support lead generation and appointment setting as needed (nice to have)
• Contribute to marketing tasks such as email campaigns or social posts (optional)

Ideal Candidate Profile

• Strong written and spoken English – clear, confident, and professional
• Experienced in the real estate industry – understands terminology, timelines, and client expectations
• Keen to using AI tools
• Proficient with CRMs – Follow-Up Boss experience is a plus but not required
• Self-starter with high initiative – takes ownership and completes tasks with minimal supervision
• Organized and detail-oriented – capable of managing multiple priorities
• Flexible and growth-oriented – open to training, feedback, and evolving responsibilities