Executive PA

Hedz Recruitment Specialists; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A well-established organisation in the mining sector is seeking an Executive PA for the Bryanston area. The successful candidate will provide first-class secretarial and administrative support to the Finance Manager. Required qualifications include a Matric with a PA/Secretarial/Office Admin Diploma and at least 10 years of experience at a senior level. Responsibilities include managing diaries, preparing reports, and acting as the primary point of contact for the Finance Manager, ensuring efficient department operations.

Qualifications

• 10 years PA experience at Senior Manager/Director level.
• Experience in finance administration/accounting is advantageous.
• Experience in managing a complex and changing diary.

Responsibilities

• Provide exceptional executive assistance to the Finance Manager.
• Oversee diary management and coordinate meetings and events.
• Prepare reports and presentations accurately.
• Manage communication with senior management.

Skills

Excellent secretarial skills

Effective communication

Organisational skills

Attention to detail

Ability to exercise independent judgment

Understanding of accounting/finance

Education

Matric with PA/Secretarial/Office Admin Diploma

Tools

MS Word

Excel

Job description

Our client a Well Established Organisation in the mining sector is seeking the services of an Executive PA for the Bryanston, Gauteng Area.

The successful candidate will be expected t o provide first class secretarial and administration support to the Finance Manager.

Min Requirements

• Matric with PA/ Secretarial/ Office Admin Diploma orqualifications in a relevant discipline and significant recent experience in a similar role
• PA experience at Senior Manager/Director level +/- 10 years
• Experience in Finance administration / Accounting will be advantageous.
• Compile spreadsheets for the FM and identify discrepancies to bring to FM's attention.
• Demonstrable experience of working with senior management within a fast moving business environment
• Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including MS Word andExcel .
• Effective communication, interpersonal and organisational skills
• Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
• The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.
• A proactive attitude with the ability to forward plan and think outside the box.

Responsibilities

• You will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level
• Creating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving.
  
• Acting as the main point of contact for FM , screening and responding to emails, preparing reports and presentations with a high level of accuracy.
• Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these.
• Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same.
• Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail.
• Arranging and coordinating meetings and other functions or events; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate.
• Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times.
• Processing invoices, purchase orders and expenses for the FM.
• Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner.
  
• Communication: written and verbal
• Accounting/ Finance skills and understanding
• Planning and organising