Executive Assistant And Administrator

CRANIUM MEDICAL PRODUCTS; Johannesburg; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A rapidly growing manufacturing company is seeking a highly organised Personal Assistant to support the CEO in Johannesburg. This role encompasses managing the CEO's calendar, preparing meeting agendas, handling confidential information, and assisting with tenders and client communication. The ideal candidate should have strong attention to detail, excellent communication skills, and proficiency in Microsoft Office. This position offers an opportunity to grow in a dynamic and supportive environment while making a significant impact on the company's operations.

Benefits

Opportunity to grow internationally

Exposure to global markets

Dynamic and supportive environment

Competitive salary based on experience

Qualifications

• 2–5 years experience in an administrative or PA/EA role.
• A tertiary qualification in Business Administration is beneficial but not mandatory.

Responsibilities

• Manage the CEO’s calendar and appointments.
• Prepare meeting agendas and take minutes.
• Compile and submit tender documents.
• Prepare quotations for clients.
• Book travel and accommodation.

Skills

Highly organised

Attention to detail

Excellent communication skills

Proficiency in Microsoft Office

Problem-solving ability

Education

Matric or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Google Workspace

Job description

Job Description: Personal Assistant / Executive Assistant

Company: Cranium Medical Products

Location: Boksburg

Position Type: Full-Time (2026 Appointment)

Reports To: Operations Manager / Managing Director

About Cranium Medical Products

Cranium is a rapidly growing manufacturing company specialising in high-quality, durable, and therapeutic furniture for mental-health and healthcare environments. As we expand our international footprint—particularly across the Middle East, Africa, and Europe—we are looking for a highly organised, proactive and adaptable Personal Assistant to support the CEO and contribute to smooth day-to-day operations.

This is an exciting opportunity to join a small, fast-moving team where your work will directly impact growth, efficiency, and client relationships.

Role Overview

The Personal Assistant / Executive Assistant will provide high-level support to the CEO and assist with a wide range of administrative, operational and coordination tasks. This role combines classic PA responsibilities with broader administrative, tender, and client-facing duties.

You will be the organisational backbone of the company—managing schedules, handling communication, preparing documentation, and ensuring operations run smoothly as we expand globally.

Key Responsibilities

1. Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings and reminders.
• Organise and prioritise daily tasks to ensure efficient time management.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle sensitive information with absolute confidentiality.
• Draft emails, letters, documents, and business correspondence.

2. Operations & General Administration

• Maintain company documentation, filing systems, databases, and records.
• Assist with day-to-day administrative tasks across departments.
• Coordinate internal workflows and ensure smooth operational processes.
• Support onboarding documentation for new partners, vendors, and staff.

3. Tender & Documentation Support

• Prepare, compile, and submit tender documents and RFP responses.
• Assist with vendor registrations and compliance documentation.
• Complete supplier application forms and maintain up-to-date company profiles.
• Collaborate with team members to gather required information for bids.

4. Sales Support, Quoting & Client Communication

• Assist with preparing quotations for clients and distributors.
• Communicate with international clients via email and online platforms.
• Track inquiries, pricing lists, and follow-ups to ensure excellent service.
• Support the CEO with business development administration.

5. Travel, Events & Logistics

• Book flights, accommodation, visas, and transport for local and international travel.
• Coordinate trade shows, expos, conferences, meetings, and product demonstrations.
• Manage logistics for international shipments, sample handling, and event planning.

6. International Coordination

• Liaise with overseas partners, distributors, suppliers, and clients.
• Assist with time-zone planning, virtual meeting setup, and global communication.
• Support documentation for export, compliance, and global vendor onboarding.

Skills & Competencies

Essential

• Highly organised with strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and digital tools.
• Ability to multitask and prioritise in a fast-paced environment.
• Professional, reliable, and discreet with confidential information.
• Strong problem-solving ability and willingness to take initiative.

Advantageous

• Experience with tender documentation, quoting, or compliance forms.
• Previous PA / EA experience in a fast-growing SME or international business.
• Familiarity with manufacturing, healthcare, furniture, or project-driven companies.
• Basic understanding of admin workflows for exports, logistics, or procurement.

Personality Traits

• Proactive and able to work independently
• Calm under pressure
• Tech-savvy and quick to learn new systems
• Professional, presentable, and customer-focused
• Adaptable — no job is too big or too small
• Loyal and committed to long-term growth with the company

Qualifications

• Matric or equivalent required.
• A tertiary qualification in Business Administration, Office Management, or similar is beneficial but not mandatory.
• 2–5 years experience in an administrative or PA/EA role (advantageous).

What We Offer

• Opportunity to grow alongside a rapidly scaling international company.
• Exposure to global markets and multinational clients.
• A dynamic, supportive, and entrepreneurial environment.
• Competitive salary (based on experience).

Serious Candidates to email full CV to [e-mail]