Executive Assistant

Hire Overseas; Remote; ZAR 635 000 - 953 000; Full time

Job summary

A leading remote staffing firm is seeking a high-level Executive Assistant to provide strategic support across operations, communication, and scheduling for leadership. The ideal candidate will manage complex calendars, coordinate projects, and ensure effective communication flows. This position requires strong organizational skills, discretion, and a proactive approach to anticipating needs. With 3+ years in a similar role, you will thrive in a fully remote setup, offering high visibility and growth opportunities in operations or project management.

Benefits

Bi-monthly salary in USD

14 days Paid Time Off annually

Holidays observance based on location

100% remote setup

Direct partnership with founders and leadership

Qualifications

• 3+ years of experience in a relevant executive support role.
• Proficient in managing schedules and communication effectively.
• Strong judgment, discretion, and ability to operate independently.

Responsibilities

• Manage complex calendars, calls, meetings, and daily scheduling.
• Support ongoing projects by organizing tasks, deadlines, and documentation.
• Conduct research for business or strategic needs.

Skills

Excellent English communication skills, written and verbal

Highly organized with strong attention to detail

Comfortable managing multiple priorities

Proficient with Google Workspace, Notion, Slack

Resourceful and proactive

Education

3+ years as an Executive Assistant, Operations Coordinator, or similar role

Tools

Google Workspace

Notion

Slack

Job description

We’re looking for a high-level Executive Assistant who can provide end-to-end support across operations, communication, scheduling, and day-to-day execution for leadership. This role goes beyond basic admin. You’ll serve as a strategic partner who brings order, clarity, and momentum to a fast-moving environment.

You’ll handle a mix of calendar management, email triage, project coordination, research, and communication support—ensuring priorities are managed, decisions are well-informed, and workflows stay aligned.

If you excel at anticipating needs, organizing chaos, and making executive operations run smoothly, this role will be a strong fit.

You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays based on your location
• 100% remote setup so you can work wherever you’re most productive
• Direct partnership with founders and leadership
• High visibility across operations, strategic initiatives, and internal projects
• Clear growth paths into operations, project management, or Chief of Staff

What You’ll Work On

Executive and Operational Support

• Manage complex calendars, calls, meetings, and daily scheduling
• Organize email inboxes, prioritize messages, and draft replies when needed
• Prepare meeting agendas, take detailed notes, and track follow-ups
• Serve as a communication buffer and ensure the right information reaches leadership

Project Coordination and Workflow Management

• Support ongoing projects by organizing tasks, deadlines, and documentation
• Help leadership maintain clarity across priorities and moving parts
• Build and maintain internal trackers, dashboards, and systems
• Coordinate with internal teams or external partners to ensure progress

Research and Preparation

• Conduct research for business, operations, or strategic needs
• Summarize findings into clear briefs and recommendations
• Gather background materials in advance of meetings or decisions

General Administrative and Personal Support

• Assist with occasional personal tasks or logistics
• Coordinate travel, bookings, reservations, and planning
• Maintain confidentiality and judgment in all personal and professional matters

What You Bring

• 3+ years as an Executive Assistant, Operations Coordinator, or similar role
• Excellent English communication skills, written and verbal
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a fast-moving environment
• Proficient with Google Workspace, Notion, Slack, and project tools
• Strong judgment, discretion, and ability to operate with limited direction
• Resourceful and proactive — you figure things out before being asked

Nice to Have

• Experience supporting founders or senior executives
• Background in startups, consulting, tech, or service-based businesses
• Ability to prepare simple reports, summaries, or presentations
• Interest in growing into operations or Chief of Staff work

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and describing your experience supporting executives

Only candidates who submit a Loom video will be considered.

If you’re dependable, proactive, and thrive in roles where you’re the steady force behind a busy leader, this role gives you high visibility, ownership, and a chance to shape how the executive function operates every day.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.