Document Controller

ProjectLink; Centurion; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading project management firm is seeking a Document Controller to develop and manage documentation processes for a 20-month contract in Centurion. The ideal candidate will have at least 6 years of experience in the mining sector, with expertise in Aconex and SharePoint. Responsibilities include establishing a Document Management Procedure, managing project documents, and ensuring compliance with industry standards. This role is full-time, aimed at maintaining and organizing vital project documentation.

Qualifications

• 6 years experience as a document controller in the mining environment.
• Experience using Aconex and SharePoint.

Responsibilities

• Develop a Document Management Procedure.
• Perform and manage document control function for the project.
• Execute the Document Management Plan as developed.
• Develop and maintain Document File Structure (Aconex).
• Align Document Files Structure with DMS.
• Create Documents on Authorized Demands.
• Establish and maintain Workflow Requirements (Aconex).
• Perform Document Control for project related documents.

Skills

Document Management Procedure Development

Document Control Management

Aconex

SharePoint

Education

Grade 12

Relevant Degree or Diploma

Job description

Job Details

Job Title: Document Controller

Location: Centurion

Job Type: 20 month contract, expected to work Full-Time hours

Industry: Mining

Job Duties

• Develop a Document Management Procedure
• Perform and manage document control function for the duration of the project
• Execute the Document Management Plan as developed
• Develop, maintain and build-out Document File Structure (Aconex)
• Align Document Files Structure with DMS (Coding, naming convention, revision, and versions control)
• List Project Document Types
• Define Basis of Access per Document Type
• Create Documents on Authorized Demands and distribution matrix
• Establish and maintain the Workflow Requirements (Aconex)
• Perform Document Control to include all project related documents, reports, and drawings
• Manage Document Repository (Aconex)
• File and issue new revisions for drawings and reports (Aconex)
• Maintain a transmittal system
• Maintain a transmittal register system
• Assist with document editing
• Report on the status of drawings and maintain the drawing status dashboard
• Ensure Document Close out and achieving

Required Qualifications

• Grade 12
• Relevant Degree or Diploma advantageous

Experience

• 6 years experience as a document controller in the mining environment
• Experience using Aconex and SharePoint