Assistant Company Secretary

Arcs; Johannesburg; On-site; ZAR 500 000 - 700 000; Full time

Job summary

A prominent financial services firm in Johannesburg is seeking an Assistant Company Secretary to ensure compliance with legal and governance requirements. The role involves preparing meeting documentation, managing administrative tasks, and maintaining company records. The ideal candidate will have a Legal Degree, CGISA qualification, and at least 13 years of experience in company secretarial administration.

Qualifications

• Legal Degree is essential for the position.
• Experience in company secretarial administration for at least 13 years is required.
• Strong understanding of the insurance or financial services industry.

Responsibilities

• Prepare and collate information for meetings.
• Draft meeting agendas and record accurate minutes.
• Ensure compliance with the Companies Act.

Skills

Excellent communication skills

Detail-oriented

Ability to build relationships

Time management

Education

Legal Degree

CGISA qualification

Job description

Role Purpose

The Assistant Company Secretary will be responsible for ensuring that all legal entities comply with statutory, legal, and governance requirements. The successful candidate will assist with company secretarial services, manage meeting administration, and support continuous improvement within the governance function.

Key Responsibilities

Internal Process :

• Prepare and collate information and documentation for committee and operational meetings.
• Draft meeting agendas in consultation with relevant chairpersons.
• Attend meetings and accurately record minutes.
• Prepare and finalise meeting minutes for review.
• Assist with drafting and execution of company resolutions.
• Maintain and update company secretarial records (manual, electronic, and CIPC).
• Ensure compliance with the Companies Act and relevant governance principles.

People :

• Build and maintain collaborative working relationships with internal and external stakeholders.
• Demonstrate continuous professional development and contribute innovative ideas.
• Manage time effectively to ensure productivity and delivery of departmental goals.

Qualifications and Experience

• Legal Degree (essential).
• CGISA qualification (advantageous).
• 13 years experience in company secretarial administration.
• Strong understanding of the insurance or financial services industry.
• Excellent communication skills (verbal and written).
• Computer literate and detail-oriented.