Admin Executive

University of Fort Hare; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An international supply chain solutions company is seeking an executive office support administrator based in Durban. The successful candidate will have at least 5 years of experience in relevant fields like administration, procurement, and HR. Responsibilities include supplier management, travel coordination, event support, and executive assistance. Ideal applicants should be highly organized and possess strong communication skills. Salary is negotiable, and applications can be sent to [e-mail].

Qualifications

• Minimum 5 years' experience in administration, procurement, HR, and executive support role.
• Experience arranging corporate travel preferred.
• Experience in a multinational environment advantageous.

Responsibilities

• Source and evaluate potential suppliers for goods and services.
• Support HR manager with recruitment admin function.
• Arrange domestic and international travel for employees.
• Assist in planning/coordinating meetings and events.
• Manage the reception area and handle correspondence.

Skills

Supplier coordination and communication skills

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Organizational skills

Interpersonal and communication skills

Problem-solving skills

Ability to manage multiple tasks

Job description

An international supply chain solutions company seeks to employ the expertise of an executive office support administrator for a role based in Umhlanga, Durban.

Applicants are required to meet the following criteria:

• Minimum 5 years’ experience in administration, procurement, HR and executive support role
• Strong supplier coordination and communication skills & valid drivers
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience arranging corporate travel preferred
• Experience in a multinational environment advantageous

Attributes

• Highly organised, reliable, and proactive; strong interpersonal and communication skills.
• Able to manage multiple tasks and deadlines without supervision.
• Professional, discreet, and confident, engaging with internal and external stakeholders.
• Solution-focused mindset with attention to detail.

The successful applicant would be responsible for, but not limited to:

Procurement & Supplier Management

• Source and evaluate potential suppliers for a wide range of goods and services
• Run RFQs/comparison evaluations to ensure competitive pricing
• Maintain supplier relationships and monitor contract and service compliance
• Review pricing, terms, and performance on a routine basis

Office & HR Administrative Support

• Support HR manager with the recruitment admin function
• Maintain suitable stock levels for office supplies and consumables
• Coordinate office equipment servicing and vendor follow-ups
• Ensure records, filing and administration follow company procedures
• Manage contracts and returns for company post‑paid cell phone and fuel accounts

Travel Coordination

• Arrange domestic and international travel, hotel bookings, transport, and visa requirements for South Africa employees, as well as incoming visitors
• Prepare travel itineraries and ensure compliance with company travel policies
• Process travel claims, expense reports, and reimbursement documentation
• Coordinate travel logistics for visiting management, customers, and partners

Event Support & Coordination

• Assist in planning/coordinating meetings, staff events, workshops, any customer functions, and site visits
• Arrange venues, catering, entertainment, hospitality and supporting materials
• Ensure all events and engagements are executed professionally, and appropriate branding is placed

Executive Support (as required)

• Support the MD with diary and meeting coordination
• Prepare documentation, meeting packs, correspondence, and follow‑up actions
• Act as a coordination point between teams to ensure information flows smoothly

Serve as the first point of contact for visitors, clients, and service providers

• Manage the reception area, ensuring it is welcoming, professional, and well‑maintained
• Handle incoming and outgoing courier deliveries and correspondence

Salary: Negotiable

To apply email a detailed CV and all supporting documentation through to [e-mail]

If you have not received a response within 7 working days, please consider your application unsuccessful.