Administration jobs in United Arab Emirates

Established since 1981, Care Corner Singapore has been a steadfast pillar of support for those in need and the less privileged within our community. Our journey spans over decades, dedicated to making a meaningful difference in the lives of others. At the heart of what we do is our core values of integrity, Compassion, Authenticity, Respect and Excellence as we continuously strive to develop new innovative programmes to support the needs of our community.

At Care Corner, we offer a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of our people. We recognise that our employees are our greatest asset.

Join our team and be part of an innovative organisation where every role contributes to making a meaningful difference in the lives of individuals and families. Whether you are an experienced professional or just starting your career, if you are seeking a rewarding opportunity to be part of something bigger than yourself, we invite you to apply today.

Visit us at www.carecorner.org.sg to learn more about our organisation and available opportunities.

Executive (FACILITIES MANAGEMENT), Corporate Governance & Administration

Job Purpose - The Executive (Facilities Management), Corporate Governance & Administration (CGA) will be part of the facilities management team in CGA and will assist in facilities management (including security matters) and equipment/resource management to maintain an optimal office working environment, support Centre renovation work or repair requests, support procurement-related matters to facilitate centralised procurement and bulk purchase, assist in handling insurance matters (public liabilities & motor vehicles), identifying improvement areas in admin processes and providing cluster admin support to increase work efficiency of admin function.

Key Responsibilities

• Support Facilities Management Supervisor and Department Head in maintaining an optimal office working environment at Woods Square HQ and work with the key point of contact for existing/new tenants at Woods Square HQ and the Woods Square building management office.
• Supervise all term contractors (including planning of maintenance schedule) and attend swiftly to repairs/breakdowns, security (e.g. door access) and safety matters.
• Upkeep of first aid supplies and fire-fighting equipment, and assist in coordinating workplace safety exercises e.g. fire drills and annual shutdown or other inspections
• Maintain contact with relevant external stakeholders with regards to regulatory standards and other pertinent issues, and disseminate information where required
• Coordinate and put up submissions for the centralised procurement activities (including bulk contract, centralised procurement/payment and recommended vendor list) and provide support to Centre renovation projects or repair requests (where required).
• Assist in insurance matters on public liabilities and motor vehicles insurance claims (where required)
• Identify areas of improvements in facilities management or procurement processes
• Finance ePR submitter/verifier for CGA or centralized transactions
• Cover Quality Service Management responsibilities under CGA (taking mainline calls and following up on ccs email) and provide logistics support (e.g. during meetings/events) (where required)
• Any other duties as assigned

Requirements

• Diploma in Building Management / Facility Management or equivalent with 2-3 years of working experiences in related fields such as facilities management, procurement, project management and office administration. Supervisory experience is an advantage
• Proficient in Microsoft office & applications (Word, Excel, PowerPoint, Teams). Ability to operate simple AV/IT equipment
• Good interpersonal and communication skills
• Additionally should be open to work requirements such as;
• Ability to handle sensitive and confidential information
• Able to multi-task and work efficiently
• Self-motivated, organised, meticulous and problem-solving
• Willing to travel to Care Corner Centres within Singapore, when required
• Willing to work beyond standard operational hours, when required

Diploma in Building Management / Facility Management or equivalent with 2-3 years of working experiences in related fields such as facilities management, procurement, project management and office administration. Supervisory experience is an advantage

Thank you for your interest and your application. We regret that only shortlisted candidates will be notified for interview.