Trust Officer [ Advisor & Assistance to Director / PA Duties ]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading HR advisory firm in Singapore seeks a Trust Advisor who will provide executive assistance to the Director. The ideal candidate must have experience in trust consultancy or legal fields. Responsibilities include managing confidential information, handling legal documents, and assisting in administrative tasks. A strong focus on regulatory compliance monitoring is required, along with the ability to produce accurate documentation. This position offers a competitive salary and a professional working environment.

Qualifications

• Experience in trust consultancy, law, or accountancy.
• Ability to manage legal documents and trust administrative tasks.
• Proficient in providing advice on legal issues.

Responsibilities

• Provide administrative support for the company and group.
• Draft and format documents for accuracy and professionalism.
• Identify legal risks within the company and group.
• Monitor changes in regulatory compliance.

Skills

Legal and compliance risk evaluation

Document management and proofreading

Handling confidential information

Administrative support

Job description

• Position : Trust Advisor & Executive Assistance to Director
• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM
• Salary Budget : Junior :$4000 - $5,000 + AWS (No VB) / Senior : $5,000 - $6,800+ AWS (No VB)
  Family Office Environment [ Less than 10 Staff in Office ] in managing fund, investment and charity from the budget given

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, trust manager or legal specialist.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist Director in going through legal & trust documents from outsource law firm or trust agency if have any omission.
• Must able to provide advise for director on certain issues on trust duties and legal areas.
• This role will report to the Managing Director [ Hong Kong Lady ] at Canada and Director [ Singaporean Lady ] at Singapore's office.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

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⭕ Cheong Kar Chun ⭕ Team Manager ⭕ R1980386

⭕ The Supreme HR Advisory ⭕ 14C7279