Temporary Administrative Assistant (Orchard)

KNIGHT FRANK PROPERTY & FACILITIES MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading property management firm in Singapore is seeking an Administrative Assistant to support owners and tenants effectively. This role involves handling inquiries, facilitating onboarding for new residents, and coordinating service requests while maintaining administrative excellence. The ideal candidate will possess strong communication skills, a positive attitude, and proficiency in Microsoft Office. Join a collaborative team that values growth and development in the property management sector.

Benefits

Opportunities for growth and career development

Supportive and collaborative team environment

Continuous learning and development

Qualifications

• Excellent interpersonal skills required for customer support.
• Proficiency in Microsoft Office to manage documents effectively.
• Experience in property or facilities management is an advantage.

Responsibilities

• Act as the first point of contact for owners and tenants.
• Assist new owners and tenants in their onboarding process.
• Coordinate service requests and maintain efficient filing.
• Manage petty cash and support HQ Accounts with submissions.

Skills

Strong communication and interpersonal skills

Detail-oriented

Proficient in Microsoft Office

Positive attitude

Education

Minimum 'O' Level or equivalent qualifications

Job description

Roles & Responsibilities

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the Role

As an Administrative Assistant at Knight Frank, you’ll be the key person in supporting both owners / tenants and team. Reporting to the Site Head, you will facilitate the onboarding of new owners / tenants, coordinate service requests and maintain an organized filing system. This position is ideal for a proactive individual with excellent interpersonal skills.

What you will be doing :

• Owners / Tenants Support : Act as the first point of contact for owners and tenants, answering phone calls, handling enquiries and complaints with professionalism.
• Onboarding New Owners / Tenants : Assist new owners and tenants in the application process for card access, keys, season parking and manage move-in / move-out logistics to ensure a seamless transition into their new homes.
• Service Coordination : Coordinate on-site inspections for Technician and Property Executive to promptly address residents’ service requests.
• Administrative Excellence : Manage petty cash vouchers and facility bookings. Provide administrative support by compiling weekly and monthly submissions for HQ Accounts. Establish and maintain an efficient filing system to streamline documentation and operations. Keep an accurate inventory of office stationery and track equipment maintenance records.

What we’re looking for someone who’s :

• Strong communication and interpersonal skills.
• Positive attitude with a can-do mindset.
• Detail-oriented.
• Proficient in Microsoft Office and comfortable using technology to streamline property management tasks.
• Candidates from property / facilities management, service industry or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!