Graduate Admissions and Recruitment Assistant

Singapore University of Social Sciences; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Admissions Support Officer to assist in admissions processing and recruitment activities. The role requires strong organisational and communication skills, as well as proficiency in MS Office. Candidates with a diploma or degree and prior experience in admissions or higher education are preferred. Responsibilities include reviewing application documents, responding to inquiries, and supporting recruitment events. This is a dynamic role suited for individuals who can work independently and within a team.

Qualifications

• Diploma or Degree preferred; prior experience in admissions or higher education is an advantage.
• Strong organisational skills and attention to detail.
• Strong written and verbal communication skills for handling inquiries, preparing reports, and interacting with visitors.
• Proficiency in MS Office; familiarity with CRM or admissions systems is a plus.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Review and verify application documents for completeness and accuracy.
• Respond to applicant inquiries via email, phone, and in person.
• Assist in organising outreach and recruitment events.
• Compile and organise data for admissions and recruitment reports.
• Coordinate with internal departments for document flow and approvals.

Skills

Organisational skills

Written communication

Verbal communication

Attention to detail

Teamwork

Education

Diploma or Degree

Tools

MS Office

CRM (i.e D365)

Job description

Key Responsibilities

Admissions Processing

• Review and verify application documents for completeness and accuracy.
• Maintain and update applicant records in the admissions system.
• Perform data entry, filing, and document management tasks.

Communication & Enquiries

• Respond to applicant inquiries via email, phone, and in person in a timely and professional manner.
• Provide guidance on application requirements, deadlines, and processes.
• Serve as the first point of contact at the service counter for walk-in visitors.

Recruitment Support

• Assist in organising and executing outreach and recruitment events (e.g., webinars, open houses).
• Prepare event materials and support logistics, including booth setup.

Data Management & Reporting

• Compile and organize data for admissions and recruitment reports.
• Ensure confidentiality and compliance with data protection policies.

General Administrative Support

• Coordinate with internal departments for document flow and approvals.
• Perform ad hoc duties as assigned.

Requirements

• Diploma or Degree preferred; prior experience in admissions or higher education is an advantage.
• Strong organisational skills and attention to detail.
• Strong written and verbal communication skills for handling inquiries, preparing reports, and interacting with visitors.
• Proficiency in MS Office; familiarity with CRM (i.e D365) or admissions systems is a plus.
• Ability to work independently and as part of a team in a fast-paced environment.