Supplier Documentation Coordinator West

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A staffing services firm in Singapore is seeking a documentation control specialist to ensure timely submission and approval of supplier deliverables. The ideal candidate will have at least 2 years of experience in documentation control, procurement support, or project coordination, particularly in industrial manufacturing. Responsibilities include tracking documentation, ensuring compliance, and maintaining documentation systems. Proficiency in MS Office and effective communication with suppliers are essential for success in this role.

Qualifications

• At least 2 years of experience in relevant fields.
• Proficient in documentation control and project coordination.
• Ability to communicate professionally with suppliers.

Responsibilities

• Track and obtain supplier documentation deliverables.
• Review and ensure compliance of supplier documentation.
• Update documentation trackers and submittal logs.

Skills

Documentation control experience

Procurement support

Project coordination

Quality assurance

Technical document familiarity

Excellent organizational skills

Professional communication

MS Office proficiency

Tools

MS Office (Excel, Word)

SharePoint

Document management systems

Job description

DESCRIPTION

This role ensures all supplier deliverables—including drawings, certifications, test reports, material traceability, ITPs, MDRs, and other submittals—are submitted and approved in accordance with project schedules and customer contract requirements.

MAIN OBJECTIVES

• Proactively engage suppliers to track, obtain, and follow up on documentation deliverables.
• Review supplier documentation for completeness, accuracy, and compliance with requirements.
• Maintain and update documentation trackers, submittal logs, and supplier action registers.
• Coordinate internal reviews of documentation with engineering, quality, and project management.
• Ensure revisions, comments, and approvals are captured and communicated back to suppliers.
• Validate that all required documents—including NDE reports, FAT records, material certs, and datasheets—are present and meet quality requirements.
• Identify recurring issues with supplier documentation and provide feedback.
• Support maintenance of documentation templates, submittal workflows, and process improvements.
• Ensure all documentation is stored in the Documentation Management System.

COMPETENCIES/SKILLS

• At least 2 years experience in documentation control, procurement support, project coordination, or quality assurance—preferably in industrial manufacturing, engineered-to-order equipment, EPC projects, or related fields.
• Familiarity with technical documents (drawings, test reports, material certificates, ITPs).
• Excellent organizational skills and attention to details.
• Ability to communicate professionally with suppliers and cross-functional teams.
• Proficiency with MS Office (Excel, Word), SharePoint lists, and document management platforms.

GOOD TO HAVE

• Experience with rotating equipment, pumps, motors, gearboxes, skids, or similar engineered products.
• Knowledge of ASME, API, ISO, or other relevant industry standards.