Supplier Documentation Coordinator

Flowserve Corporation; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading flow control manufacturer in Singapore seeks a Supplier Documentation Coordinator for a six-month contract. You will manage supplier documentation for engineered equipment orders, ensuring compliance and quality while working with various teams. The role requires 2+ years in documentation control or project coordination, alongside proficiency in MS Office and professional communication skills. Join a company committed to innovation and development in the flow control systems industry.

Qualifications

• 2+ years experience in documentation control, procurement support, project coordination, or quality assurance.
• Familiarity with technical documentation such as drawings and test reports.
• Strong organizational skills and attention to detail.
• Ability to communicate professionally with suppliers and teams.

Responsibilities

• Engage suppliers to track and obtain outstanding documentation.
• Review supplier documentation for completeness and compliance.
• Maintain documentation trackers and submittal logs.
• Compile final Manufacturing Data Records (MDRs) according to standards.

Skills

Documentation control

Procurement support

Project coordination

Quality assurance

Organizational skills

Attention to detail

Professional communication

Tools

MS Office (Excel, Word)

SharePoint

Document management systems

Job description

Company Overview

If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone!

Role Summary

The Supplier Documentation Coordinator is responsible for driving the timely completion, collection, and quality verification of supplier-generated documentation required for engineered equipment orders. This role ensures all supplier deliverables—including drawings, certifications, test reports, material traceability, ITPs, MDRs, and other submittals—are submitted, reviewed, approved, and archived in accordance with project schedules and customer contract requirements.

The Specialist will work closely with Buyouts Project Specialists, suppliers, engineering, project management, and quality teams to eliminate documentation bottlenecks and ensure all Manufacturing Data Records (MDRs) and project closeout packages are fully compiled and delivered.

Responsibilities

Supplier Interface & Documentation Follow-Through

• Proactively engage assigned suppliers to track, obtain, and follow up on outstanding documentation deliverables.
• Review supplier documentation for completeness, accuracy, and compliance with purchase order and specification requirements.
• Escalate risks of late or non-conforming documentation to procurement and project management as needed.

Project Documentation Control

• Maintain and documentation trackers, submittal logs, and supplier action registers.
• Coordinate internal reviews of documentation with engineering, quality, and project management.
• Ensure revisions, comments, and approvals are captured and communicated back to suppliers.

Manufacturing Data Record (MDR) / Turnover Package Completion

• Compile final MDRs or customer turnover packages according to contract standards.
• Validate that all required documents—including NDE reports, FAT records, material certs, and datasheets—are present and meet quality requirements.
• Prepare final formatted and hyperlinked deliverables for customer submission and internal archiving.

Process Improvement & Compliance

• Identify recurring issues with supplier documentation and provide feedback to sourcing and engineering.
• Support implementation and maintenance of documentation templates, submittal workflows, and process improvements.
• Ensure all documentation is stored in the Documentation Management System.

Requirements

• 2+ years experience in documentation control, procurement support, project coordination, or quality assurance—preferably in industrial manufacturing, engineered-to-order equipment, EPC projects, or related fields.
• Familiarity with technical documents (drawings, test reports, material certificates, ITPs).
• Strong organizational skills and attention to detail.
• Ability to communicate professionally with suppliers and cross-functional teams.
• Proficiency with MS Office (Excel, Word), SharePoint lists, and document management platforms.

Preferred

• Experience with rotating equipment, pumps, motors, gearboxes, skids, or similar engineered products.
• Knowledge of ASME, API, ISO, or other relevant industry standards.
• Understanding of PO terms related to documentation deliverables (submittals, schedules).

This is a six-months contract position.

About Flowserve

Flowserve is a world-leading manufacturer and aftermarket service provider of comprehensive flow control systems. Join a company whose people are committed to building a more sustainable future to make the world better for everyone. With 16,000+ employees in 50+ countries, we combine our global reach with local presence. Our team challenges themselves to approach each situation with ingenuity and creativity to help provide our customers with the most innovative flow control products and services. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally. We invite you to put your talents and career in motion at Flowserve.

Equal Opportunity

EOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination Provision

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access flowservecareers.com as result of your disability. You can request a reasonable accommodation by sending an email to [e-mail]. In order to quickly respond to your request, please use the words "Accommodation Request" as your subject line of your email. For more information, read the Accessibility Process.