Senior Officer, Admin & Procurement

Sentosa Development Corporation & Subsidiaries; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A public sector organization in Singapore is seeking an Administrative Support professional for its IT Division. You will manage purchase orders, ensure compliance with procurement guidelines, and maintain departmental records. The ideal candidate has 1-2 years of administrative experience and is proficient in Microsoft Office applications. This role requires strong communication skills and meticulous attention to detail.

Qualifications

• Minimum of 1-2 years of administrative experience in procurement.
• Ability to work both independently and as part of a team.
• Proficiency in Microsoft Office applications.

Responsibilities

• Manage purchase orders and e-invoicing.
• Process procurement submissions through GeBIZ.
• Maintain procurement contracts and records.
• Organize departmental meetings.

Skills

Administrative experience

Strong communication skills

Attention to detail

Problem-solving

Microsoft Office proficiency

Tools

GeBIZ

Workday

Job description

Overview

To provide comprehensive administrative support in procurement to the IT Division, ensuring efficient coordination of procurement activities, compliance with government guidelines, and seamless operational processes.

Key Responsibilities

• Manage large volume of purchase orders, goods receipts & e-invoicing to ensure timely delivery and accurate invoice processing
• Navigate and process procurement submissions through the GeBIZ system, supporting compliance with government procurement guidelines
• Maintain procurement contracts and departmental records, ensuring accurate documentation and easy retrieval for audits and reviews
• Organize and schedule departmental meetings, including room bookings
• Support various administrative projects and initiatives

Qualifications

• At least 1-2 years of administrative experience in procurement
• Strong communication skills with the ability to work independently and as part of a team
• Meticulous attention to detail with a positive, proactive approach to problem-solving
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Familiarity with government finance and procurement systems (GeBIZ, Workday, etc.) would be an added advantage