Senior Executive & Executive Assistant

DSO National Laboratories; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading defence research organization in Singapore is seeking a motivated individual for project administration and corporate reporting tasks. This role involves supporting management with resource planning and assisting in organizing events and meetings. Ideal candidates should have a diploma in Business Administration and experience with Excel, Power BI, SAP, and Outlook. Strong social skills and meticulous data handling are essential. Join us to make an impactful contribution to national security.

Benefits

Competitive remuneration packages

Scholarship opportunities

Robust training and development framework

Qualifications

• Diploma in Business Administration or related fields.
• Working experience with Excel, Power BI, SAP, and Outlook.
• Meticulous in handling and organizing organization data.

Responsibilities

• Support division management and project managers in project administration.
• Collaborate across functions for corporate reporting.
• Assist in resource planning for staff records and office space utilization.
• Coordinate and support organization events and manage calendars.

Skills

Excel

Power BI

SAP

Outlook

Social skills

Education

Diploma in Business Administration or related fields

Job description

DSO National Laboratories (DSO) is Singapore's largest defence research and development (R&D) organisation, with the critical mission to develop technological solutions to sharpen the cutting edge of Singapore's national security. At DSO, you will develop more than just a career. This is where you will make a real impact and shape the future of defence across the spectrum of air, land, sea, space and cyberspace.

DSO's Sensors Division undertakes research and development in a wide range of sensor technologies, including radar, acoustics, electro-optics and underwater, to provide the SAF with a recognised battlefield situation picture.

People are DSO’s greatest asset. You will get to realise your career aspirations and develop your own niche either as a deep technical expert or a leader in the team. With frequent career dialogues and a robust training and development framework, we will provide you with the necessary development tools for you to reach your potential. You will also be recognised and rewarded through competitive remuneration packages and scholarship opportunities.

Responsibilities

• Project administration. You will support division management and project managers to monitor and track project resources for regular reporting.
• Corporate reporting. You will collaborate across different functions and levels to ensure timely and accurate reporting and archiving of project and organization data.
• Resource planning. You will assist division management to manage staff records, office space utilization, and staff on- and off- boarding.
• Organization events and meetings. You will assist division management to coordinate, plan and support organization events, manage calendars of division management and support the running of internal and external meetings and events.

Job Requirements

• Diploma in Business Administration / Business Studies (Administration) or any related fields
• Working experience in Excel, Power BI, SAP and Outlook
• Meticulous in handling and organizing of organization data
• Self-motivated and independent, able to manage multiple work demands and timeline
• Good social skills in managing multiple stakeholders