Senior Executive, Academic Affairs

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading academic institution in Singapore is seeking a proactive and highly organized Senior Executive for Academic Affairs. This role is vital in supporting faculty administration, coordinating review processes, and managing campus visits. The ideal candidate will possess a Bachelor's degree in Business Administration and at least 3 years of relevant experience, with strong organizational skills and proficiency in Microsoft Office. Join us to facilitate a smooth faculty administration process and enhance academic excellence.

Qualifications

• At least 3 years of relevant administration or faculty affairs experience in a higher education or research environment.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Mid-Term Advisory Report cycle including timeline planning and outcome tracking.
• Coordinate the Promotion & Tenure process according to university policies.
• Provide administrative and logistical support for faculty-related activities.

Skills

Organizational skills

Verbal communication

Written communication

Attention to detail

Initiative

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Interested applicants are invited to apply directly at the NUSCareer Portal

Your application will be processed only if you applyviaNUSCareer Portal

We regret that only shortlisted candidates will be notified.

Job Description

We invite applications from proactive and highly organized candidates for the role of Senior Executive, Academic Affairs. This position plays a vital role in supporting faculty administration functions, including faculty review processes, coordination, and management of campus visits.

The successful candidate will coordinate key faculty review cycles—including mid-term review, promotion and tenure, and campus visits—and provide support for a range of administrative initiatives within the School of Computing.

Key Responsibilities

Faculty Review Coordination

• Manage the full annual Mid-Term Advisory Report (MTAR) cycle, including timeline planning, dossier completeness checks, committee scheduling, and outcome tracking.
• Coordinate the Promotion & Tenure (P&T) process end-to-end, in line with University policies and procedures.
• Coordinate the Faculty Campus Visit process, including scheduling, logistics, interview coordination, and documentation to ensure a smooth and professional experience for all participants.
• Handle preparation of dossiers, reference letter workflows, committee logistics, and documentation while maintaining confidentiality and integrity of materials.
• Ensure all materials, communications, and reports are accurate, complete, and provided in a timely manner.

Stakeholders Engagement

• Liaise closely with Dean’s Office, Heads of Departments, Committee Chairs and other units in the School/University to align timelines, expectations, and deliverables.
• Serve as a key point of contact to ensure smooth coordination across internal and external stakeholders.

Administrative & Logistics Support

• Provide administrative and logistical support for faculty- and people-related activities, including campus visits, onboarding programs, meetings, and events.
• Assist in general office administration, documentation, procurement, and travel arrangements.
• Support logistics coordination for academic and administrative functions to ensure seamless operations.
• Process all finance-related claims for UG and PG units

Reporting & Data Management

• Prepare and maintain accurate faculty records, ensuring compliance with data integrity standards.
• Handle ad-hoc reporting requests, tailoring outputs to meet diverse departmental needs.
• Provide data-driven insights and analysis to support policy development and strategic decision-making.

Qualifications

• Bachelor’s degree in Business Administration, or a related field.
• Preferably with at least 3 years of relevant administration, or faculty affairs experience, in a higher education or research environment.
• Strong organizational and coordination skills, with attention to detail and timelines.
• Excellent written and verbal communication skills, with the ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and workflow management systems.
• A team player who demonstrates initiative, professionalism, and service excellence.

Only shortlisted candidates will be notified.