Senior/Associate Executive (NCID Operations)

Tan Tock Seng Hospital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A major healthcare institution in Singapore is seeking a Senior/Associate Executive to provide general administrative support. The role involves liaising with various departments, coordinating KPI reports, and ensuring efficient daily operations. Ideal candidates should have a diploma or GCE ‘O’ Level and be proficient in Microsoft Office. Successful candidates will demonstrate excellent communication and organizational skills.

Qualifications

• Preferably possess a Diploma in any discipline or minimally GCE ‘O’ Level with 3 years working experience.
• Proficient in Microsoft Office applications e.g. Word, Excel, and PowerPoint.

Responsibilities

• Liaise and coordinate with internal and external departments to collate KPI reports.
• Raise billing requests for claims submission and follow through.
• Assist with collation of budget requests for submission.

Skills

Communication skills

Interpersonal skills

Organisational skills

Proficiency in Microsoft Office

Education

Diploma in any discipline

GCE ‘O’ Level with 3 years experience

Job description

JOB SUMMARY

The Senior/Associate Executive will be:

Providing general administrative support to NCID Operations/NCID Executive Director’s Office.

Executing and expediting the department’s administrative work.

Supporting cross-functional communication and administrative processes.

MAIN DUTIES AND RESPONSIBILITIES

Specific

• Liaise and coordinate with internal and external departments to collate KPI reports for funded programmes for submission timely.
• Raise billing request for claims submission or other ad hoc requests and follow through to completion.
• Assist with collation of budget requests from programmes for submission.
• Coordinate appropriate record keeping of assets or items issued to tenants, and the maintenance and updating of records.
• Assist with meeting arrangement and minutes taking.
• Provide support in the execution of new processes or improvements of the department.
• Provide functional and administrative support to units managed by the department.
• Coordinate and stock up office supplies.
• File and housekeep office correspondences, circulars, minutes of meeting and other important documents as required.
• Manage and keep track of assets held by department.
• Raise procurement/IT and any other ad hoc requests and follow through to completion.
• Keep track and submit documentations timely.

Specific (continued)

• General

Provide administrative support to ensure efficient day-to-day operations.

Support department projects or assignments when needed.

Any other duties as assigned by the Supervisor/Head of Department.

Education

Preferably possess a Diploma in any discipline or minimally GCE ‘O’ Level with 3 years working experience.

Experience

Proficient in Microsoft Office applications e.g. Word, Excel and PowerPoint.

• Has excellent communication and interpersonal skills.

Demonstrates ability to work independently and proactively.

Ability to multi-task, organise and establish priorities, and perform under pressure