Senior Administrator

New Life Community Services; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A local childcare provider in Singapore is seeking an administrative professional to support various functions, including invoicing, billing, and event fund tracking. The ideal candidate will have a Higher Nitec Certificate in Business Administration and at least 2 years of experience in childcare administration. Strong interpersonal and communication skills are crucial for this role, along with proficiency in Microsoft Office. Interested applicants can submit their resumes via email.

Qualifications

• Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.
• At least 2 years of administrative experience in childcare industry preferred.
• Familiarity with finance systems and ECDA CMS is an advantage.

Responsibilities

• Support monthly billing for student fees.
• Assist in billing for enrichment programs and handle refund processes.
• Monitor incoming funds for events and generate receipts.

Skills

Interpersonal skills

Communication skills

Team player

Adaptability

Education

Higher Nitec Certificate in Business Administration

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

New Life Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play-based curriculum.

Location

East (Pasir Ris, Marine Drive, Bedok)

Roles and Responsibilities

Invoicing and Billing

• Support monthly billing for student fees.
• Assist in billing for enrichment programs, field trips, uniforms, etc.
• Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.
• Manage refund processes and documentation.
• Maintain distribution list and perform enrolment reconciliation.

Trade Debt Support

• Collate outstanding payment data from the Finance team.
• Send reminders to parents regarding overdue fees.
• Assist in processing late fee adjustments.

Fund Tracking for Events

• Monitor incoming funds for events and special purposes.
• Generate receipts for incoming funds.
• Create and maintain attendance name lists for event participants.
• Generate statement of account for events/field trips etc.

Petty Cash Support

• Collate receipts and consolidate in a report.
• Submit report to Finance for claim.

Procurement Administration

• Assist in creating new vendor profiles.
• Prepare and submit Purchase Requests (PR).
• Process and submit invoices and supporting documents for payment.
• Support the filing and organization of documents related to procurement activities.

ECDA CMS System Updates

• Maintain and update records in the ECDA CMS system as required.
• Ensure accuracy and timeliness of data entry related to student and financial information.

Requirements

• Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.
• At least 2 years of administrative experience in childcare industry preferred.
• Service-oriented with strong interpersonal and communication skills.
• Strong team player who is adaptable to changes.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiarity with finance systems and ECDA CMS is an advantage.

How to Apply

To apply for any of our open positions, please complete the JOB APPLICATION FORM and submit your resume to [e-mail].