Secretary

WIS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A Singapore-based company is looking for an Executive Secretary to provide high-level executive support to senior management. You will manage calendars, arrange travel, attend meetings, and draft proposals. The ideal candidate has 3-5 years of experience in supporting top management, is proficient in PowerPoint and Excel, and has excellent communication skills. Working location is Tai Seng near MRT, 5 days per week.

Qualifications

• Degree or Diploma education.
• 3-5 years relevant experience in support of top management.
• Computer savvy, especially in PowerPoint & Excel.
• Ability to communicate with people of all levels.
• Experience in business development or sales management.

Responsibilities

• Manage calendars, appointments, and travel arrangements for Group CEO.
• Attend meetings, take minutes, and follow up on action items.
• Draft and review proposals, reports, and presentations.
• Coordinate communication with stakeholders and partners.
• Collaborate with internal teams for project execution.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in PowerPoint

Proficiency in Excel

Education

Degree or Diploma

Job description

This job opening seeks a highly organized and proactive Executive Secretary to provide high-level administrative and executive support to senior management, in the areas of sales and business development. In addition to managing schedules and office coordination, the role involves active participation in executive functions such as attending meetings, drafting minutes and proposals, and supporting decision-making processes.

Key Responsibilities

• Manage and organize Group CEO's calendars, appointments, and travel arrangements.
• Attend executive and management meetings, take accurate minutes, and follow up on / complete action items.
• Draft, review, and edit proposals, reports, correspondence, and presentations.
• Coordinate communication and build rapport with external stakeholders and business partners.
• Collaborate with internal departments and executives to ensure smooth execution of projects and initiatives, and relay communication.
• Prepare meeting agendas and briefing materials, and ensure timely distribution.
• Handle confidential information with discretion and professionalism.
• Assist with project coordination and additional tasks assigned or directed by the Group CEO.

Qualifications & Skills

• Degree or Diploma education.
• 3-5 years relevant experience in support top management.
• Computer savvy, in particular PowerPoint & Excel for data and information presentation.
• Communicate at ease with people of all levels.
• Exposure in business development or sales management.

Working location: Tai Seng (near Tai Seng MRT station)
Working days: 5 per week