School Admin Assistant

GREENSAFE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An educational support organization in Singapore is seeking an administrative assistant to manage various office tasks including document processing, data management, and front desk support. The role requires a GCE 'O' level qualification with proficiency in MS Office, particularly Excel. Candidates should be meticulous, detail-oriented, and ideally first-aid trained. This role will involve a regular work schedule from Mondays to Fridays, with occasional support for school events.

Qualifications

• GCE 'O' Level qualification or equivalent.
• Proficient in MS Office, especially Excel.
• Meticulous and detail-oriented with strong organizational skills.

Responsibilities

• Execute accurate typing, formatting, and printing of official correspondence.
• Perform systematic data entry and updates into school databases.
• Manage the front desk, handling visitor inquiries professionally.
• Answer, screen, and direct all telephone calls accurately.
• Assist in collecting, collating, and analyzing survey data.
• Prepare and serve refreshments for meetings and events.
• Receive, log, sort, and distribute all incoming mail.
• Monitor students in the sick bay and provide basic first aid.
• Assist staff with document finishing tasks and material preparation.
• Conduct regular stock checks and organize office supplies.
• Perform ad-hoc administrative duties as required.

Skills

Microsoft Excel

Data Management

Office Administration

First Aid

Data Entry

Inventory Management

Education

GCE 'O' Level

Tools

MS Office

Job description

Roles & Responsibilities

Working Hour

• Mondays to Thursdays: 8:30am to 5:30pm, inclusive of 45 mins lunch break
• Fridays: 9:00am to 5:30pm, inclusive of 45 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

🎓 Qualifications, Skills & Experience

• 📜 GCE ‘O’ Level
• 💻 Proficient in MS Office/Excel
• 🔍 Meticulous & Detail-Oriented
• 🩹 First-Aid Trained (Preferred)

🛠️ Scope of Services

1. ⌨️ Document Processing: Execute accurate typing, formatting, and printing of official correspondence, reports, notices, and other school-related documents.
2. 📊 Data Management: Perform systematic data entry and updates into school databases and digital systems, maintaining the integrity and confidentiality of student and administrative records.
3. 🖥️ Frontline & Reception Management: Professionally manage the General Office front desk, handling visitor inquiries, managing sign‑ins, and maintaining a tidy and welcoming reception area.
4. 📞 Communication Coordination: Serve as a primary communication link by answering, screening, and directing all telephone calls to appropriate staff, taking clear and timely messages.
5. 📋 Survey & Feedback Processing: Assist in the collection, collation, and preliminary analysis of data from school surveys, feedback forms, and evaluation sheets.
6. ☕ Event & Meeting Support: Prepare, set up, and serve light refreshments for school meetings, conferences, parent engagement sessions, and special events.
7. 📦 Mail & Delivery Handling: Receive, log, sort, and distribute all incoming mail, parcels, and deliveries, ensuring prompt internal routing to the correct departments or individuals.
8. 🏥 Student Health & Welfare Assistance: Attend to and monitor students in the sick bay who are unwell or have minor injuries, providing comfort, basic first aid if qualified, and maintaining incident records until handover to a guardian or nurse.
9. 📎 Material Preparation Support: Assist teaching and administrative staff with document finishing tasks, including binding, laminating, cutting, and assembling instructional materials and presentation packages.
10. 📦 Supply & Inventory Management: Oversee the school’s stationery and office supply stores, conducting regular stock checks, initiating purchase requests, and organizing supplies for easy access and efficient use.
11. 📌 General Administrative Support: Perform some ad‑hoc administrative and operational duties as assigned by authorized school personnel to support the smooth daily functioning of the General Office and school‑wide activities.

Tell employers what skills you have

• Microsoft Excel
• Teaching
• Arranging
• Data Management
• Routing
• Data Entry
• Inventory Management
• Office Administration
• First Aid
• Assembling
• Administrative Support
• Microsoft Word
• Screening
• Directing
• Surveys