Sales Coordinator & Conference Events

GRAND MERCURE ROXY HOTEL; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A luxury hotel in Singapore is seeking an Event Coordinator to support the Sales Team with administrative tasks related to Conference & Events. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. Responsibilities include preparing Banquet Event Orders, coordinating with internal departments, and assisting during events. Ideal candidates should have at least 1 year of experience in a similar role and excellent communication skills.

Qualifications

• At least 1 year of experience in a similar role preferred.
• Strong organizational skills and attention to detail.
• Resourceful with excellent communication and interpersonal abilities.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Support the Sales Team with administrative tasks related to Conference & Events.
• Provide clerical assistance including preparation of letters and proposals.
• Prepare Banquet Event Orders (BEOs) and distribute them.
• Coordinate with internal departments to ensure client expectations are met.
• Attend pre-conference meetings and assist with post-conference reports.
• Support in-house sales activities including sales calls.
• Ensure function venues are set up according to the event order.
• Handle inquiries about event spaces, availability, and pricing.
• Monitor and maintain inventory and materials.
• Assist during events with coordination.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal abilities

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Job description

Duties and Responsibilities

• Support the Sales Team with administrative tasks related to Conference & Events.
• Provide clerical assistance including the preparation of letters, correspondence, quotations, proposals, and minutes in a timely and accurate manner.
• Prepare Banquet Event Orders (BEOs) and distribute them to internal departments.
• Coordinate with the internal departments to ensure client expectations are met.
• Attend pre-conference meetings and assist with the preparation of post-conference reports.
• Support in-house sales activities including sales calls and site inspections.
• Ensure function venues are set up according to the event order.
• Handle phone and email inquiries about event spaces, availability, and pricing
• Monitor and maintain inventory and materials used.
• May be required to be present during events to assist with coordination.
• Handle other related tasks as assigned by management.

Requirements

• At least 1 year of experience in a similar role preferred.
• Strong organizational skills and attention to detail.
• Resourceful with excellent communication and interpersonal abilities.
• Proficient in Microsoft Word and Excel.