Sales Admin

HENATENN HOLDINGS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading sales firm in Singapore is seeking a Sales Admin Executive to provide essential administrative support to the sales team. Responsibilities include processing sales and purchase orders, coordinating with the warehouse, and preparing sales reports. Candidates should have 2-3 years of experience, strong organizational skills, and proficiency in IWMS and Microsoft Office. This role requires attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 2-3 years of experience in sales administration or order processing.
• Ability to manage multiple tasks and priorities simultaneously.
• Experience in a fast-paced environment and capable of meeting deadlines.

Responsibilities

• Process sales orders and purchase orders accurately and efficiently.
• Coordinate with the warehouse to ensure accurate inventory levels.
• Assist in the preparation of sales reports and performance metrics.
• Manage customer inquiries and resolve issues related to sales orders.

Skills

Sales order processing

Purchase order management

Communication skills

Organizational skills

Time management

Attention to detail

Familiarity with IWMS

Familiarity with BC

Microsoft Office proficiency

Tools

IWMS

Business Central (BC)

Microsoft Office

Job description

About the Role

We are seeking a Sales Admin Executive to join our Sales team and provide administrative support for sales order processing, purchase order (PO) management, and shipment coordination. The ideal candidate will have strong organizational and communication skills, with the ability to use IWMS (Integrated Workplace Management System), BC (Business Central) and communicate effectively with the warehouse team.

Key Responsibilities

• Process sales orders and purchase orders accurately and efficiently using IWMS and BC, ensuring all necessary details are included and orders are fulfilled in a timely manner.
• Coordinate with the warehouse team to ensure accurate inventory levels, timely product deliveries, and proper handling of shipments.
• Communicate effectively with internal stakeholders, including sales representatives, warehouse personnel, and customer service representatives, to ensure seamless order processing and timely delivery of products.
• Assist in the preparation of sales reports and performance metrics, including sales forecasts and inventory reports.
• Manage customer inquiries and resolve any issues related to sales orders, POs, and shipment details.
• Ensure compliance with all regulatory requirements related to sales order processing and shipment coordination.
• Maintain accurate and up-to-date records of sales orders, POs, and shipment details.
• Provide administrative support to the sales team, including scheduling appointments and coordinating meetings.
• Stay up to date on industry trends and emerging technologies and make recommendations for process improvements and new solutions.

Qualifications

• At least 2-3 years of experience in sales administration or order processing, with experience using IWMS and BC.
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to communicate effectively with internal stakeholders and customers.
• Attention to detail, with the ability to ensure accuracy and completeness of sales orders, POs, and shipment details.
• Familiarity with regulatory requirements related to sales order processing and shipment coordination.
• Experience working in a fast-paced environment and ability to work under pressure to meet deadlines.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Willingness to learn and adapt to new technologies and processes.