Receptionist cum Admin Assistant

HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent offshore engineering services provider in Singapore is seeking an Administrative Support Staff to provide essential office services. Responsibilities include managing calls, greeting visitors, maintaining records, and ensuring the cleanliness of the office environment. Ideal candidates should possess strong organizational and communication skills.

Responsibilities

• Provide administrative support for effective office services.
• Answer and forward incoming phone calls.
• Greet and direct visitors at the front desk.
• Sort and distribute incoming mails and documents.
• Maintain records of registered letters and couriers.
• Manage meeting room bookings and setups.
• Ensure cleanliness of meeting rooms and PPE.
• Coordinate office transport for staff.
• Maintain office fixed assets record.

Job description

Responsibilities

• Responsible for providing administrative support to ensure that office support services are provided in an effective and efficient manner
• Answer, screen and forward incoming phone calls
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Handle incoming mails, documents and couriers. Sort and distribute mails to respective departments/personnel
• Maintain records of registered letters, courier and official letters
• Maintain and update the booking system for meeting rooms at level 1
• Inform Tea-Lady of meeting for the setting up of meeting rooms
• Prepare Personal Protective Equipment (PPE) for visitors/clients
• Ensure that meeting rooms and PPE are clean, tidy and in good working condition
• Arrange and maintain the potted plants in the office by the landscape company
• Responsible to email the Corporate e-Birthday Card to staff
• Responsible for maintaining office fixed assets record and order upon request from the relevant department
• Submit requisition of stationery and pantry items. Ensure adequate stocks
• Prepare and issue car park decal, verify invoices (couriers, phone bills, newspaper and laundry, Esso and transport).
• Arrange company transport for staff and workers
• Issue memo for staff welfare pertaining to ‘Newborn Babies’ and ‘Condolences’
• Arrange of fruit basket to staff for newborn or on hospitalization leave
• Update memo for welcoming new staff, resigned staff, promotion and transfer staff
• Maintain a safe and clean reception and lobby area