Receptionist cum Admin

smartec.sg; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading fintech company in Singapore is seeking a Receptionist & Administrative Assistant to manage front desk operations and provide administrative support. This role requires excellent communication skills, strong organizational abilities, and prior experience in a similar position. The ideal candidate will contribute to a welcoming environment and ensure smooth daily operations by managing client interactions, coordinating meetings, and handling correspondence. This is a crucial role in a fast-paced fintech environment.

Qualifications

• Prior experience as a Receptionist or in a similar role.
• Experience in fintech or finance is a strong advantage.
• Additional qualifications in office administration are a plus.

Responsibilities

• Warmly greet clients and visitors.
• Manage phone calls and client communications.
• Schedule and prepare meeting rooms.
• Handle incoming and outgoing mail.

Skills

Excellent verbal and written communication skills in English

Strong time management

Proficient in MS Office

Friendly and professional demeanor

Education

High school diploma or equivalent

Tools

MS Office (Word, Excel, Outlook)

CRM software

Job description

About Us Antalpha (NASDAQ: ANTA) is a leading fintech company specializing in providing financing, technology and risk management solutions to institutions in the digital asset industry. Antalpha offers Bitcoin supply chain and margin loans through the Antalpha Prime technology platform, which allows customers to originate and manage their digital assets loans, as well as monitor collateral positions with near real‑time data.

Job Overview As the first point of contact for clients and visitors, the Receptionist & Administrative Assistant will play a vital role in creating a welcoming and professional experience while supporting key administrative tasks to ensure smooth daily operations. This role encompasses front desk management and administrative support. We’re looking for someone who is friendly, organized, and proactive, capable of managing both client‑facing responsibilities and essential administrative tasks in a fast‑paced fintech environment.

Key Responsibilities

• Front Desk Management: Warmly greet clients and visitors, handle check‑ins, and notify relevant staff of arrivals.
• Phone and Email Handling: Answer calls, direct inquiries to appropriate team members, and manage general client communications.
• Meeting Coordination: Schedule and prepare meeting rooms, keep rooms tidy and stocked, and assist with catering arrangements as needed.
• Mail and Courier Services: Handle incoming and outgoing mail and courier deliveries, ensuring timely distribution.
• Administrative Support: Provide administrative assistance, including support company rental apartments.
• Inventory Management: Track office supplies, manage orders, and ensure necessary items are available.
• Expense Tracking: Support office expense reporting and basic tracking for operational purchases.
• Calendar Assistance: Provide calendar support for executives, managing appointments and scheduling.

Qualifications And Skills

• Education: High school diploma or equivalent; additional qualifications in office administration are a plus.
• Experience: Prior experience as a Receptionist, Front Office Assistant, or in a similar role; experience in fintech or finance is a strong advantage.
• Communication: Excellent verbal and written communication skills in English; additional languages are beneficial.
• Technical Skills: Proficiency in MS Office (Word, Excel, Outlook); experience with CRM or office management software is advantageous.
• Interpersonal Skills: Friendly, professional, and able to collaborate with diverse teams; must maintain a polished and professional appearance.
• Organizational Skills: Strong time management, multitasking abilities, and attention to detail.