Purchasing Assistant

LEGATE ENTERPRISE PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A financial assistance company in Singapore is seeking a detail-oriented Purchasing Assistant to support purchasing and inventory operations. The role involves coordinating with suppliers, managing purchase-related documentation, and ensuring accurate system records. Ideal candidates will have GCE ‘O’ Level or a diploma in a related field, and fresh graduates are welcome. Strong communication and organizational skills are necessary to excel in this position, along with proficiency in Microsoft Office. The company offers a stable work environment and growth opportunities.

Benefits

Structured learning and growth opportunities

Hands-on exposure to purchasing and supply chain processes

Supportive work environment

Qualifications

• Minimum educational requirement is GCE ‘O’ Level or a diploma in related fields.
• Fresh graduates are encouraged to apply; prior experience is preferred.
• Proficiency in Microsoft Excel and Word is essential; ERP systems knowledge is a plus.

Responsibilities

• Prepare and process purchase orders based on approved requests.
• Coordinate with suppliers and maintain accurate inventory records.
• Support ongoing ERP-related tasks and documentation.

Skills

Attention to detail

Communication skills

Time management

Microsoft Excel

Microsoft Word

Education

GCE ‘O’ Level or Diploma in Business Administration, Supply Chain

Tools

ERP systems

Job description

We are looking for a detail-oriented and reliable Purchasing Assistant to support our purchasing and inventory operations. This role involves coordinating with suppliers and internal teams, handling purchase-related documentation, and ensuring system records are accurate and up to date.

The Purchasing Assistant will work closely with the Purchaser and other departments to support smooth day-to-day purchasing activities.

Key Responsibilities:

Purchase & Order Support

• Prepare and process purchase orders based on approved requests.

• Follow up with suppliers on order status and delivery schedules.

• Track deliveries and highlight discrepancies such as delays, shortages, or damaged goods.

Supplier Coordination

• Handle day-to-day communication with local suppliers.

• Support overseas supplier coordination under the guidance of the Purchaser.

• Maintain supplier records, quotations, and related documentation.

Inventory & Stock Control

• Coordinate with factory teams to ensure stock takes are carried out on schedule.

• Review stock take submissions and ensure figures are updated accurately in the ERP system.

• Assist in reconciling stock usage and balances.

• Escalate discrepancies or irregularities for follow-up.

ERP & Work Order Support

• Update purchase orders, inventory records, and work order modules accurately in the ERP system.

• Ensure backend data is properly maintained and aligned with actual operations.

• Support ongoing ERP-related tasks and improvements as required.

Documentation & Internal Coordination

• Maintain proper filing of purchase orders, delivery orders, invoices, and related documents.

• Coordinate with Accounts, Operations, and Sales teams to support purchasing and inventory processes.

• Perform ad-hoc administrative support related to purchasing activities.

Requirements:

• Educational Background: Minimum GCE ‘O’ Level or Diploma in Business Administration, Supply Chain, or related field (preferred).

• Experience: Fresh graduates are welcomed. At least 1 year of experience in purchasing, procurement, or administrative support is an advantage.

• Computer Skills: Proficient in Microsoft Excel and Word; Comfortable working with systems and data entry; ERP experience is a plus.

• Attention to Detail: Organised, careful and accurate when handling orders and documents.

• Communication Skills: Able to communicate clearly with suppliers, factory staff, and internal teams.

• Time Management: Able to manage multiple tasks and meet deadlines in a fast-paced environment.
  Team Player: Responsible, willing to support team members and work collaboratively.

Why Join Us?

• Stable role with structured learning and growth opportunities

• Hands-on exposure to purchasing and supply chain processes

• Supportive and collaborative work environment

If you’re organized, responsible, and ready to grow in procurement, we’d love to hear from you!

📩 Apply Now and Be Part of Our Team!