Project Support Administrator

M & C Engineering And Trading (S) Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local engineering and trading company in Singapore is seeking an Administrative Support to maintain document control, track project schedules, and prepare reports. The ideal candidate has 0-3 years in an administrative role, excellent Microsoft Office skills, and is proficient in multitasking. This position is essential for supporting management and the project team in a service-oriented environment.

Qualifications

• Minimum 0–3 years of relevant administrative experience in a project or service environment.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good coordination and communication skills.

Responsibilities

• Maintain proper filing and document control for drawings, reports, and correspondence.
• Track project submissions, schedules, and approvals.
• Manage project documents including LOA, PO, DO, invoices, and claims.
• Prepare monthly service summary reports for clients and management.

Skills

Proficient in Microsoft Office

Good coordination and communication skills

Ability to multitask

Detail-oriented

Job description

Roles and Responsibilities

• Maintain proper filing and document control for drawings, reports, and correspondence
• Track project submissions, schedules, and approvals
• Track delivery orders, material schedules, and delivery schedules
• Manage project documents (LOA, PO, DO, invoices, progress claims)
• Track outstanding service issues and follow up with service teams
• Track service POs, DOs, and replacement items
• Prepare monthly service summary reports for clients and management
• Support management and the project team with ad-hoc administrative tasks

Requirements

• Minimum 0–3 years of relevant administrative experience (project or service environment preferred)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good coordination and communication skills
• Able to multitask and work independently
• Detail-oriented and well organized