Project Executive

SJ DEFENCE SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading project coordination company in Singapore is looking for a candidate for operations oversight and manpower coordination roles. Responsibilities include conducting checks on deployment status, scheduling, and billing processes. The ideal applicant will hold a diploma or degree and possess proficiency in Excel or Google Sheets. This position offers personal growth opportunities and is set in a dynamic environment focused on health and safety.

Benefits

Opportunities for personal growth

Mentorship and advancement

Supportive team environment

Qualifications

• Detail-oriented and highly organized with excellent follow-through.
• Comfortable working in a fast-paced, dynamic environment.
• Able to collaborate effectively with internal and external stakeholders.

Responsibilities

• Conduct daily checks on deployment status and personnel attendance.
• Develop and manage monthly rosters to meet client requirements.
• Verify shift records and cross-check reports with external partners.

Skills

Detail-oriented

Highly organised

Proficient in Excel/Google Sheets

Effective collaboration

Education

Diploma or Degree in any field

Job description

Key Responsibilities

1. Daily Operations Oversight

• Conduct daily checks on deployment status, site readiness, and personnel attendance
• Maintain accurate records and archives across various schemes and programmes
• Serve as the first point of contact for client-related operational matters
• Monitor shared inboxes and comms channels to ensure prompt responses

2. Scheduling & Manpower Coordination

• Develop and manage monthly rosters to meet client requirements
• Handle change requests from both clients and staff in real-time
• Maintain manpower deployment sheets via Excel and external systems
• Support on-site audits, deployment reviews, and admin checks
• Identify trends in manpower demand for forward planning

3. Billing & Financial Process

• Verify shift records and cross-check reports with external partners
• Generate and submit billing requests accurately and promptly
• Track freelance and scheme-specific costs to ensure alignment with contract terms

Preferred Qualifications

• Diploma or Degree in any field
• Detail-oriented and highly organised with excellent follow-through
• Comfortable working in a fast-paced, dynamic environment
• Proficient in Excel/Google Sheets
• Able to collaborate effectively with internal and external stakeholders

Why Join Us?

• Be part of a mission-led organisation delivering national impact
• Learn project coordination and stakeholder management from a close-knit, supportive team
• Exposure to multiple domains: fitness, sports, aquatics, and operations
• Opportunities for personal growth, mentorship, and advancement

Apply now if you’re ready to grow your project coordination experience while contributing to health, wellness, and safety across Singapore.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!