Project Admin Officer

SH Integrated Services Pte Ltd; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A service company in Singapore is seeking a Project Admin Officer to support the project management team. Responsibilities include preparing progress claims, managing contract documentation, and acting as a point of contact for client enquiries. Candidates should have at least 'O' Level education, with a diploma being a plus, and possess good communication, negotiation, and problem-solving skills. Immediate availability is preferred.

Qualifications

• Minimum 'O' Level, diploma is a plus.
• Outgoing with good communication and negotiation skills.
• Able to work independently in a stressful environment.

Responsibilities

• Prepare monthly progress claims and recommend payment certificates.
• Manage project documentation and filing.
• Act as a second point of contact for client enquiries.

Skills

Communication

Negotiation

Problem-solving

Computer literacy

Education

Minimum 'O' Level

Diploma (preferred)

Tools

Microsoft Excel

Job description

The Project Admin Officer supports the Project management team and performs project-related administrative functions. This includes preparing quotation/progress claims, proper recording of contract/project documentation (Work order, Delivery order, Invoices), following-up of claims approval, requesting for quotation and negotiating with sub-contractors/suppliers for the best costs, ordering supplies as well as act as the second point of contact (on behalf of Project Engineers) for client enquiries.

RESPONSIBILITIES

• Contract, Project & Filing management, preparation of purchase order, variations & final accounts and generation of cost control and reports

• General administration support to project team and assisting the project manager in working out the quantities for variations and progress claims

• Prepare monthly progress claim, vet/recommend and prepare clients’ payment certificate for management approval

• Act as second point of contact (client-servicing) on behalf of project engineers for enquiries from external stakeholders pertaining to projects & term contracts

• Undertake any other ad-hoc projects/duties assigned

JOB REQUIREMENTS

• Minimum “O” Level, diploma is a plus.

• Diploma holders with limited working experience are welcomed.

• Outgoing with good communication, negotiation and problem-solving skills for engaging with both internal and external parties to support project-related activities.

• Able to work independently and target oriented in a stressful environment.

• Computer-literate & basic Microsoft Excel skills

• Able to commence work in a short notice period.