Programme & Administrative Support at Buona Vista (1 year agency contract)

ETHOS SEARCH ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A recruitment consultancy based in Singapore is looking for a Programme & Administrative Support staff member for a 1-year agency contract. The role requires strong organizational skills and involves managing logistics, maintaining a database, scheduling events, and providing support during activities. Candidates should have a diploma or equivalent professional experience and be proficient in Microsoft Office or Google Workspace. The position offers exposure to Singapore’s robotics and innovation ecosystem.

Qualifications

• Experience in administration, coordination or events support.

Responsibilities

• Build and maintain ecosystem database and events calendar.
• Manage meeting scheduling and calendar coordination.
• Arrange venues, catering, and equipment for events.
• Coordinate procurement requests and submissions.
• Provide on-site support during events.

Skills

Strong organisational and scheduling skills

Clear written and verbal communication

Proficient in Microsoft Office / Google Workspace

Comfortable managing logistics and multiple parallel tasks

Education

Diploma or equivalent professional experience

Job description

Programme & Administrative Support (1 year agency contract)

Role Summary

This role provides administrative, logistics and coordination support for the planning and delivery of activities and engagement events. The staff member will support the maintenance of ecosystem database,manage scheduling, communications, procurement, vendor coordination and on-site event support.

Key Responsibilities

Administrative Coordination

• Build and maintain ecosystem database and events calendar.
• Manage meeting scheduling, calendar coordination and invitations.
• Support email communication and follow-ups with members and partners.

Logistics & Event Support

• Arrange venues, catering/F&B, equipment and room setup for meetings and events.
• Coordinate procurement requests, quotations and submissions.
• Prepare registration lists, name tags, run sheets and check-in workflows.
• Provide on-site support during events (registration, room setup, liaison with venue staff).

Programme Tracking & Documentation

• Maintain the timeline calendar for activities and key milestones.
• Track deliverables, action items and follow-ups across workstreams.
• Support preparation of presentation slides, briefing notes and summary reports.
• Maintain event documentation, photos, and post-event materials.

Requirements

Education and Experience

• Diploma or equivalent professional experience.
• Experience in administration, coordination or events support.

Skills

• Strong organisational and scheduling skills.
• Clear written and verbal communication.
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Slides).
• Comfortable managing logistics and multiple parallel tasks.

Attributes

• Reliable and detail-oriented.
• Able to work independently and as part of a team.
• Proactive and willing to take initiative.
• Calm and flexible during event operations.

Development Opportunity

• Exposure to Singapore’s robotics and innovation ecosystem.
• Opportunity to support programmes involving industry, startups, research organisations and public agencies.