Pharmacy Purchasing Assistant - East

WECRUIT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A pharmaceutical procurement company in Singapore is seeking a professional to manage procurement activities for pharmaceuticals and medical supplies. The ideal candidate will have a Higher NITEC qualification and prior hands-on experience in pharmaceutical procurement. Responsibilities include vendor communication, inventory monitoring, and ensuring compliance with regulations. Applicants should be detail-oriented and capable of maintaining comprehensive records.

Qualifications

• Hands-on experience in pharmaceutical or medication procurement is required.
• Ability to maintain accurate procurement records and ensure quality compliance.

Responsibilities

• Facilitate procurement of pharmaceuticals and medical supplies.
• Communicate with vendors for quotations and delivery coordination.
• Conduct inventory monitoring and forecasting to prevent shortages.

Skills

Pharmaceutical procurement expertise

Vendor communication

Inventory management

Regulatory compliance

Administrative skills

Education

Higher NITEC or equivalent

Job description

Responsibilities

• Pharmaceutical & Medical Supply Procurement:
  Facilitate the procurement of pharmaceuticals, medical supplies, and consumables to ensure timely and uninterrupted availability for patient care.
• Vendor Liaison & Coordination:
  Communicate with vendors and suppliers to request quotations, issue purchase orders, and coordinate delivery schedules in accordance with institutional timelines and quality expectations.
• Stock Verification & Quality Assurance:
  Receive and inspect incoming stock against purchase orders, ensuring accuracy in quantity, compliance with quality standards, and appropriate shelf life/expiry dates.
• Procurement Documentation Management:
  Maintain comprehensive and organized records of procurement activities, including purchase requisitions, invoices, delivery notes, and supplier communications.
• Inventory Monitoring & Forecasting:
  Track stock levels and usage trends, assisting in demand forecasting to prevent shortages, avoid overstocking, and support cost-effective inventory management.
• Regulatory Compliance & Audit Preparedness:
  Support adherence to internal procurement policies, healthcare regulatory requirements, and audit standards through proper documentation and procedural compliance.
• Inventory Reconciliation:
  Conduct periodic physical inventory counts, reconcile discrepancies in the stock management system, and report variances to the appropriate personnel.
• Administrative Support:
  Provide general administrative assistance to the pharmacy department, including data entry, document filing, report generation, and maintenance of digital records.
• Operational & Patient Safety Alignment:
  Collaborate with pharmacists and pharmacy technicians to ensure procurement activities align with patient safety priorities and operational needs.

Requirements

• Minimum Higher NITEC qualification or equivalent.
• Prior hands-on experience in pharmaceutical or medication procurement is required.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

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