Back Office Operations Executive

CHEFLAM'S GROUP; Singapore; Hybrid; SGD 60,000 - 80,000; Part time

Job summary

A premium cuisine brand in Singapore seeks a detail-oriented Part-time Back Office Operations Executive to support HR operations and finance tasks including reconciliation and payments. The role requires at least 2 years of relevant experience, strong Excel skills, and the ability to work independently with checklists. The position offers a hybrid work arrangement with a monthly cap of SGD 2,000–2,500 based on hours worked.

Qualifications

• 2+ years of relevant experience in Accounts/Admin and/or HR operations.
• Strong Excel/Google Sheets skills.
• Structured, accurate, and deadline-driven approach.

Responsibilities

• Coordinate recruitment and interview scheduling.
• Handle onboarding/offboarding and staff records management.
• Prepare and track Work Pass documentation.
• Consolidate attendance and prepare payroll inputs.
• Reconcile POS, delivery platforms, and cash.
• Prepare weekly payment batches and manage AP.

Skills

Accounts/Admin (AP, reconciliation, payments)

HR operations

Excel/Google Sheets skills

Deadline-driven

Job description

CHEFLAM’S Hiring | Remote-First (Hybrid) Part-time Back Office Operations Executive (HR/Work Pass + Reconciliation/Payments)

📍Singapore | 💰Budget cap: SGD 2,000–2,500/month (hourly-based with monthly cap) | ⏱16–20 hrs/week (negotiable)

🏠Work arrangement: Remote-first (WFH mainly). On-site only when needed — minimum 1 visit/week (prefer 2), ~2–3 hours per visit.

CHEFLAM’S is a premium Sichuan cuisine brand from Chengdu, currently operating in Singapore. We are looking for a reliable, detail-oriented part-time back office executive to support day-to-day HR operations and finance ops (reconciliation & payment batches). Reconciliation can be done every 2–3 days. This role is process-driven (SOP + checklists) with clear documentation and traceability.

Key Responsibilities

HR / Work Pass

• Coordinate recruitment (postings, screening support, interview scheduling)

• Onboarding/offboarding coordination and staff records management

• Prepare and track Work Pass documentation (application/renewal/cancellation) and follow up on status updates (complex advisory can be handled by management/vendor)

Payroll Support

• Consolidate rostering/attendance/OT/leave data and prepare payroll inputs (no complex payroll calculation required)

Reconciliation

• Reconcile POS, delivery platforms, cash and bank-ins (every 2–3 days is acceptable)

• Track variances and follow up until closure

Payments / AP

• Prepare weekly payment batches (invoices, supporting documents, payment lists) for approval and tracking

• Basic AP coordination, vendor follow-ups, filing and record-keeping

Requirements

• 2+ years of relevant experience in Accounts/Admin (AP, reconciliation, payments) and/or HR operations

• Strong Excel/Google Sheets skills; structured, accurate, and deadline-driven

• Comfortable working independently with SOP/checklists and maintaining clear records

Compensation & Schedule

• Hourly-based with monthly cap SGD 2,000–2,500 (subject to agreed hours and scope)

• Remote-first with scheduled on-site visits (min 1/week, prefer 2)