Operations Admin Assistant

TransPak Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A manufacturing company in Singapore is seeking a Production Administrator to manage production documentation, assist with scheduling, and track inventory levels. The ideal candidate should have a Nitec or Diploma in a relevant field, be proficient in MS Office, and possess strong organizational skills. This position involves working in a fast-paced environment and requires effective communication and teamwork abilities. A willingness to support overtime may be necessary.

Qualifications

• Experience in production or administrative roles is an advantage.
• Able to work in a fast-paced production environment.
• Willing to support overtime or shift work when required.

Responsibilities

• Prepare and maintain production documents such as job orders and production reports.
• Assist in preparing daily or weekly production schedules.
• Update raw material and finished goods inventory records.
• Act as the point of contact between production and other departments.
• Prepare reports such as daily production summary and manpower attendance.

Skills

Proficient in MS Office (Excel, Word, Outlook)

Strong organizational and multitasking skills

Good communication and teamwork abilities

Detail-oriented with strong accuracy in data entry

Education

Nitec or Diploma in Business/Admin/Manufacturing or related fields

Tools

ERP/MRP systems

Job description

Job Street

1. Production Documentation & Data Entry

• Prepare and maintain production documents such as job orders, work orders, checklists, production reports, and daily output logs.
• Enter production data into MRP or internal systems accurately.
• Ensure all production‑related records are properly filed and updated.

2. Scheduling & Coordination

• Assist in preparing daily or weekly production schedules.
• Coordinate job orders with production supervisors, warehouse, and QC/QA teams.
• Follow up on production progress and update schedules when necessary.

3. Inventory & Material Tracking

• Update raw material and finished goods inventory records.
• Assist production team in tracking material usage and stock levels.
• Coordinate with warehouse for material requests, replenishment, and issuance.

4. Communication & Support

• Act as the point of contact between production and other departments (purchasing, QC, warehouse, planning).
• Communicate production updates, delays, or issues to relevant teams.
• Provide administrative support during audits, meetings, and safety reviews.

5. General Administrative Tasks

• Prepare reports such as daily production summary, downtime reports, and manpower attendance.
• Assist with filing, printing, scheduling meetings, and other admin tasks.
• Support continuous improvement activities and 5S implementation.

Job Requirements

Qualifications

• Nitec, or Diploma in Business/Admin/Manufacturing or related fields.
• Experience in production or administrative roles is an advantage.

Skills & Competencies

• Proficient in MS Office (Excel, Word, Outlook).
• Familiar with ERP/MRP systems is a plus.
• Strong organizational and multitasking skills.
• Good communication and teamwork abilities.
• Detail‑oriented with strong accuracy in data entry.

Other Requirements

• Able to work in a fast‑paced production environment.
• Willing to support overtime or shift work when required (if applicable).

Working Conditions

• Office located near or within the production area.
• May require coordination with floor operators, supervisors, and warehouse staff.
• Fast‑paced environment with frequent deadlines.

Working Location: Kranji
Working Hour: 7:45am to 5:30pm