OPERATIONS ADMIN ASSISTANT

R.I.S.E Aerospace; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

A leading aerospace firm in Singapore is seeking an Operations Administrative Assistant responsible for providing administrative and operational support to ensure smooth daily business operations. Key responsibilities include coordinating documentation, supporting internal teams, maintaining records, and assisting in operational processes. The ideal candidate should have at least an 'O' Level/ITE certification, knowledge of Microsoft Office, and strong organizational skills. This role offers a dynamic work environment with opportunities for initiative and growth.

Qualifications

• Minimum ‘O’ Level / ITE or equivalent.
• Knowledge of Microsoft Office (Word, Excel, Outlook).
• Good organizational and time-management skills.

Responsibilities

• Provide administrative support to the operations team.
• Assist in coordinating daily operational activities and schedules.
• Prepare and maintain reports, spreadsheets, and operational records.
• Liaise with internal departments on operational matters.
• Support inventory tracking and basic stock control activities.

Skills

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Attention to detail

Education

Minimum ‘O’ Level / ITE or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

JOB SUMMARY:

The Operations Administrative Assistant provides administrative and operational support to ensure the smooth and efficient functioning of daily business operations. This role involves coordinating documentation, supporting internal teams, maintaining records, and assisting with operational processes to improve overall efficiency.

RESPONSIBILITIES:

• Provide administrative support to the operations team, including filing, documentation, and data entry.
• Assist in coordinating daily operational activities and schedules
• Prepare and maintain reports, spreadsheets, and operational records
• Liaise with internal departments on operational matters
• Support inventory tracking and basic stock control activities
• Monitor deadlines and follow up on outstanding tasks or submissions
• Ensure proper filing and compliance with company procedures and policies
• Any other tasks or duties assigned by the Operations Manager

REQUIREMENTS:

• Minimum ‘O’ Level / ITE or equivalent
• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Good organisational and time-management skills
• Willingness to learn and take initiative
• Good communication and interpersonal skills
• Able to work well both independently and as part of a team
• Attention to detail and accuracy
• Ability to multitask in a fast-paced environment