Office Administrator

SINGAPORE ARAC PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in Singapore is seeking a proactive Office Administrator to ensure smooth office procedures and manage project documentation. The ideal candidate will have at least 2-3 years of experience, proficiency in Microsoft Office, and excellent interpersonal skills. This role requires strong organizational skills and the ability to multitask effectively. Competitive salary and career development opportunities provided.

Qualifications

• 2-3 years of experience in a similar function.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.

Responsibilities

• Ensure office procedures and policies run smoothly.
• Organize and maintain project files and schedules.
• Coordinate travel arrangements and logistics.

Skills

Ability to Multitask

Microsoft Office

Microsoft Excel

Interpersonal Skills

Office Management

Property Maintenance

Office Administration

Attention to Detail

Administrative Support

Able To Work Independently

Education

Minimum GCE 'O Level'

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Roles & Responsibilities

• Ensure office or department procedures and company policies run smoothly & followed.
• Organize and maintain project files, schedules, and related documentation.
• Coordinate the travel arrangements for office on their travel arrangements and logistics (bookings, visa applications, invitations letters)
• Assist with the preparation of presentations, reports, and other documents.
• Conduct basic research and compile information as requested.
• Handle confidential information with discretion and professionalism.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Maintain and organize company records, contracts, and confidential documents.
• Manage office equipment (printers, copiers, projectors) and coordinate maintenance / repairs as required.
• Manage company Asset (Property maintenance) handling and coordinate on-site maintenance / repairs as required.
• Maintain office first aid and housekeeping items. Managing the purchase / requisition of all Office supplies such as pantry items, stationery, and maintaining stock.
• Maintain a clean, organized, and professional office environment.
• Any ad-hoc admin duties assigned.

Job Requirements

Minimum GCE "O Level" and with 2-3 years of experience in similar function. Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint. Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders and pro-active. Strong organizational and time management skills with the ability to multitask and prioritize effectively. Able to work independently and attention to detail. Positive working attitude, hardworking, and willing to take up challenges.

Key Skills

• Ability to Multitask
• Microsoft Office
• Microsoft Excel
• Interpersonal Skills
• Office Management
• Property Maintenance
• Office Administration
• Attention to Detail
• Administrative Support
• Able To Work Independently