Office Administration and Executive Assistant (Part-Time)

QUALGRO PARTNERS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A leading HR consulting firm in Singapore is seeking a Part-Time Office Administrator and Executive Assistant. Responsibilities include organizing meetings, managing office supplies, and supporting the senior team. The ideal candidate has a diploma or degree, 1-3 years of experience, and the ability to work independently with professionalism. Strong multitasking and communication skills are essential for this role. Immediate start available.

Qualifications

• 1-3 years prior working experience in a similar role is preferred.
• Candidate should demonstrate professionalism and initiative.
• High ambition for quality achievements is required.

Responsibilities

• Support the senior team with administrative tasks.
• Schedule meetings and send calendar invites.
• Handle travel arrangements and claims.

Skills

Ability to Multitask

Microsoft Office

Written Communications

Good Communication Skills

Able To Work Independently

Ability to Prioritize

Education

Diploma or bachelor’s degree

LCCI Private Secretary’s Diploma

Tools

Microsoft Excel

Job description

Office Administration and Executive Assistant (Part-Time) QUALGRO PARTNERS PTE. LTD. • D01 Cecil, Marina, People’s Park, Raffles Place, SG

Role and Responsibilities

Office Administration

• Filing
• Faxing
• Copying
• Scanning and retrieval of letters received
• Greeting of guests upon arrival at office
• Handling of petty cash in the office

Upkeeping of Office

• Stocking of pantry supplies and stationeries
• Liaising with external vendors to maintain office equipment
• Speaking with our IT team to address any needs within the office
• Booking of venues per requirements
• Planning and organization of internal and external office events and gatherings
• Sending confirmation of meeting venues to relevant parties

Employee Management

• Onboarding of new staff
• Liaison with career offices for fresh graduate placements/internship/traineeships
• Review of Employee particulars
• Offboarding of staff leaving
• Assist with the monthly claims process and send out reminders as necessary
• Ensure that insurance is renewed timely
• Projects to improve quality of life for colleagues
• Lead office decoration efforts for festive seasons (e.g. Chinese New Year, Christmas)
• Sourcing of office necessities and corporate gifts as requested
• Ad Hoc Support

Executive Assistant

• Providing support to the senior team
• Scheduling of meetings and sending out calendar invites
• Handling of travel and daily claims
• Coordinating travel schedule and hotel
• Claims related to travel expenses
• Reviewing visa requirements and applications as necessary

Candidate Profile

• Diploma or bachelor’s degree in any field from a reputable institution.
• LCCI Private Secretary’s Diploma qualification preferred but not essential.
• 1-3 years prior working experience, preferably in a similar role.
• We are seeking a candidate with impeccable professionalism, independent with strong ownership mentality and ability to take initiative and risk, while having high ambition for high-quality achievements.

General Details

• Location: Singapore, Central
• Start date: Immediate

Skills:

• Ability to Multitask
• Microsoft Office
• Microsoft Excel
• Travel Arrangements
• Administrative Work
• Inventory
• Administration
• Office Administration
• Written Communications
• Good Communication Skills
• Administrative Support
• Scheduling
• Sourcing
• Able To Work Independently
• Ability to Prioritize
• Hospitality