Legal Secretary

Clyde & Co; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading law firm in Singapore is seeking an experienced Legal Secretary to provide administrative support to Partners and fee earners. Responsibilities include managing client files, billing administration, and correspondence. Ideal candidates should have robust experience in a legal setting, be highly organized, and possess excellent communication skills. This is a full-time role with a focus on detail and professionalism.

Qualifications

• Proven legal secretary experience; experience as a Personal Assistant is a plus.
• Accurate typing (60+ wpm).
• Demonstrates initiative and proactivity.

Responsibilities

• Providing secretarial and administrative support including calendar management.
• Managing incoming and outgoing correspondence.
• Handling billing administration and related correspondence.

Skills

Legal secretary experience

Proficient in MS Office

Excellent organisational skills

Strong spelling and grammar

Ability to multitask

High attention to detail

Communication skills

Education

Recognised secretarial qualification

Job description

Join to apply for the Legal Secretary role at Clyde & Co

Overview

We are looking for an experienced legal secretary to join one of our Singapore litigation practices. This role provides support with all administrative tasks including Partner level support, management of client files, billing and financial activities, client relationship and business development coordination, diary and travel management, and document production. The role supports different practice groups to cover leave, busy periods and provide billing support. The Legal Secretary provides dedicated support to a range of fee earners and Partners, working as part of a broader secretarial support team.

Key Responsibilities

• Assisting the Partner with related matters and any ad-hoc tasks
• Providing secretarial and administrative support including calendar management, meeting scheduling, and coordinating appointments
• Answering and filtering telephone calls; liaising with external and internal clients and their secretaries; handling queries and messages
• Managing incoming correspondence: emails, scanning, and saving to the document management system
• Managing outgoing correspondence: emails and mail preparation for collection
• Photocopying/printing: scanning, maintaining paper files, and preparing bundles/files
• Client filing: maintaining electronic files; indexing; trial bundles; archiving including off-site retrievals
• Communication: maintaining open communication with internal and external clients; liaising with lawyers, secretaries and admin staff in Singapore and other regions
• Prioritisation: managing own workload to meet deadlines
• Excel management: inputting, logging, merging and generating reports as required
• Billing: general billing administration, including preparing and reviewing draft bills and related correspondence
• Financial administration: handling disbursement bills, third party invoices, expenses claims and cheque requisitions
• E-litigation: filing court documents, managing e-litigation portal materials, tracking hearing dates and cause book searches
• Occasional receptionist coverage
• Other duties including running errands as required

Essential Skills & Experience

• Proven legal secretary experience; experience as a Personal Assistant is a plus
• Recognised secretarial qualification with good academics
• Accurate typing (60+ wpm)
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
• Strong spelling, grammar and legal terminology
• High attention to detail and accuracy
• Ability to multitask and prioritise daily workload to meet deadlines
• Excellent organisational and communication skills
• Demonstrates initiative and proactivity
• Calm and professional demeanor under pressure
• Discretion and confidentiality
• Flexible, team-oriented and positive attitude

Other information

All Legal Support staff report to the Legal Support Team Leaders and Legal Support Manager. Clyde & Co is an equal opportunities employer committed to a diverse and inclusive workforce. We welcome applications from suitably qualified individuals regardless of background or identity. Please read our privacy notice carefully for details on how we handle personal information.

Note: If you are submitting a candidate via a Recruitment Agency Partner, ensure awareness of the privacy notice.

Job Function & Seniority

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal
• Industries: Law Practice