L2 - Junior Virtual Assistant (Bookkeeping & Documentation)

Hubstaff; Remote; SGD 20,000 - 60,000; Full time

Job summary

A growing e-commerce firm is seeking a Junior Virtual Assistant specialized in bookkeeping and documentation. The role requires a certified bookkeeper to manage financial records, perform month-end close, and maintain SFRS compliance. The ideal candidate will have experience with Xero and strong attention to detail. This remote position offers a starting salary of $350-400 per month with opportunities for promotion and bonuses based on performance.

Benefits

Flexible remote work

Bonus for early project completion

Qualifications

• Certified bookkeeper with experience in accrual basis accounting.
• Familiarity with Singapore Financial Reporting Standards (SFRS).
• Experience with retail or e-commerce accounting is strongly preferred.

Responsibilities

• Manage daily bookkeeping functions in Xero.
• Execute monthly closes and generate financial reports.
• Document processes into SOPs using GitBook.

Skills

Accuracy

Communication

Learning agility

Attention to detail

Education

Certified bookkeeper/accountant (CPA or recognized certification)

Tools

Xero

Google Workspace

Trello

GitBook

Job description

L2 - Junior Virtual Assistant (Bookkeeping & Documentation)

Growe Supply | Remote | Full-Time | $350-400 / month starting

The Opportunity

We're hiring a certified bookkeeper to own our entire bookkeeping function and keep financials clean, accurate, and audit-ready. You'll manage daily bookkeeping in Xero, execute monthly closes, generate financial reports for leadership decisions, and maintain our company-wide scorecard. You'll also document processes into SOPs. Within 6-12 months, you'll autonomously manage our entire financial operations.

This works if:

You are a certified bookkeeper obsessive about accuracy, understand accrual accounting and Singapore Financial Reporting Standards (SFRS), and want to own the financial backbone of a growing e‑commerce business.

This doesn't work if:

You only want basic data entry, aren't comfortable with month‑end close responsibilities, or need constant hand‑holding.

What You’ll Do (First 6 Months)

Daily (70% - Bookkeeping):

• Record / categorize all transactions in Xero under accrual basis
• Daily bank reconciliation across all accounts
• Manage receipts and supporting documents
• Process invoices (AP / AR)
• Monitor cash flow, flag discrepancies
• Maintain audit‑ready financial records

Monthly:

• Execute complete month‑end close
• Generate financial reports (P&L, balance sheet, cash flow)
• Calculate key ratios (Quick Ratio, Current Ratio)
• Update company scorecard with financial KPIs
• Ensure SFRS compliance
• Prepare financial summaries for leadership

Documentation (30%):

• Transcribe video processes into SOPs using GitBook template
• Create / organize GitBook pages and Trello task cards
• Maintain and update existing SOPs

Career System

5-level mastery system:

• L2 (Junior) - Start here | $350-400 / month
• L3 (Senior) - Most reach in 6-12 months | $600-800 / month + profit sharing
• L4 (Lead) | $1,000-1,500 / month + profit sharing
• L5 (Principal) | $2,000+ / month + profit sharing

Promotions:

Request when ready. 3‑month paid trial at higher rate. Pass = promoted, Don’t pass = return with feedback, retry in 6 months.

Who Gets Promoted

• Self‑directed "manager of one"
• Obsessive about accuracy (triple‑check everything)
• Strong communicator
• Fast learner
• Brings solutions, not just problems
• Proactive, catches issues early
• Systems thinker

Requirements

Must have:

• Certified bookkeeper / accountant (CPA or recognized certification)
• Accrual basis accounting experience
• Familiarity with Singapore SFRS (ACRA Standards)
• Retail / e‑commerce accounting (strongly preferred)
• Advanced English
• Expert attention to detail
• Reliable internet + workspace
• Xero experience (or similar)
• Quick learner (Google Workspace, Trello, GitBook)

Nice to have:

• Multi‑channel e‑commerce experience
• B2B wholesale accounting
• Inventory accounting knowledge
• Additional languages (Burmese, Mandarin, Thai, Tagalog, Vietnamese)

Location

Remote, ideally GMT+8 timezone

Compensation

• Base: $350 / month (176 hours, 9 : 30am‑6 : 30pm GMT+8, Mon‑Fri)
• Bonus: Up to $50 / month for early project completion
• Flexible remote work as long as deadlines are met

Process

Screen (3 days) → 1st Interview (45 min) → 2nd Interview with Founder (45 min) → Decision (2 days)

Quick FAQs

Q: Is $350 / month enough?

A: Entry‑level pay for entry‑level work. Prove yourself, and you control your growth.

Q: What if I make a mistake?

A: Make every mistake once, never twice. Financial accuracy is critical, but we understand learning curves.

Q: Need to be CPA?

A: Any recognized certification (ACCA, CPA, local equivalent) works if you have required experience.