Human Resource and Administration Manager

Measurement & Verification Pte. Ltd.; Singapore; On-site; SGD 80,000 - 110,000; Full time

Job summary

A leading HR consulting firm in Singapore is seeking a seasoned HR professional with 7-10 years of experience to manage comprehensive HR operations across multiple locations. Responsibilities include developing HR policies, overseeing payroll, and implementing employee engagement initiatives. The role requires expertise in HR laws, strong leadership skills, and proficiency in HRIS systems. This position offers a dynamic environment and the opportunity to influence HR strategy at an organizational level.

Qualifications

• Minimum 7–10 years of HR experience in engineering, construction, or corporate settings.
• Strong knowledge of HR laws, labor regulations, and work pass procedures.
• Proven experience across full HR functions including recruitment, payroll, training, and employee relations.

Responsibilities

• Lead HR operations for all offices including recruitment and onboarding.
• Develop HR policies in alignment with organizational objectives.
• Oversee payroll processing and benefits administration.
• Plan employee engagement programs and manage communications.
• Ensure compliance with labor laws and prepare HR reports.

Skills

Human Resource Management

Employee Relations

Performance Management

Training and Development

Strategic Thinking

Leadership

Analytical Skills

Interpersonal Skills

Education

Diploma or Bachelor's degree in Human Resources, Business Administration, or related field

Tools

HRIS systems

Microsoft Office applications

Job description

Key Responsibilities

Human Resource Management

• Lead end to end HR operations for all offices, including recruitment, onboarding, offboarding, and employee lifecycle management.
• Develop, implement, and maintain HR policies, procedures, and frameworks in alignment with organizational objectives and local labor laws.
• Provide guidance on employee relations, performance management, disciplinary actions, and grievance handling to foster a collaborative and high-performing workplace.
• Maintain accurate HR records, personnel files, and databases for all locations.
• Conduct annual job grading, salary banding, compensation reviews, and performance evaluations.

Recruitment and Talent Acquisition

• Plan and execute talent acquisition strategies to attract and retain skilled employees across Singapore, Malaysia, and Macau.
• Coordinate interviews, selection processes, offer letters, and onboarding programs.
• Support succession planning and career development initiatives to ensure organizational continuity.

Training and Development

• Identify skills gaps and implement training programs to enhance employee capabilities and productivity.
• Monitor and evaluate training effectiveness, recommending improvements as needed.
• Promote a culture of continuous learning and professional development across all locations.

Payroll and Compensation Management

• Oversee payroll processing, statutory contributions (CPF in Singapore, SOCSO/EPF in Malaysia, Macau labor requirements), benefits administration, reimbursements, and claims.
• Manage compensation programs, including salary increments, bonuses, and incentive schemes.
• Ensure compliance with local labor regulations in all jurisdictions.

Employee Engagement and Welfare

• Plan and manage employee engagement programs, wellness initiatives, and team-building activities.
• Support internal communications to keep employees informed, motivated, and aligned with company objectives.

Administration and Office Operations

• Supervise office administration for Singapore, Malaysia, and Macau offices, including facilities management, office supplies, equipment, and travel arrangements.
• Manage vendor relationships and ensure smooth office operations across locations.
• Coordinate work pass applications, renewals, and cancellations for foreign employees in all jurisdictions.

Compliance and Reporting

• Ensure compliance with labor laws, HR regulations, and company policies across all offices.
• Liaise with government authorities for HR and administrative matters.
• Prepare regular HR reports, metrics, and analyses for management review.

Requirements

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 7–10 years of HR experience, preferably in engineering, construction, or corporate settings with multi-country exposure.
• Strong knowledge of HR laws, labor regulations, and work pass procedures in Singapore, Malaysia, and Macau.
• Proven experience across full HR and administrative functions, including recruitment, payroll, training, employee relations, and office management.
• Excellent communication, interpersonal, and analytical skills.
• High integrity and discretion in handling sensitive information.
• Proficient in HRIS systems and Microsoft Office applications.

Key Competencies

• Strategic thinker capable of aligning HR initiatives with business goals.
• Strong leadership skills to manage, coach, and develop teams across multiple locations.
• Ability to multitask, prioritize, and coordinate efficiently in a cross-border environment.
• Employee focused mindset with excellent stakeholder management and cultural sensitivity.