Human Resource & Administration Manager

DH WEALTH MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

A financial services firm in Singapore is seeking a highly experienced Human Resource & Administration Manager. This role involves overseeing HR functions such as recruitment, employee benefits, and ensuring compliance with regulatory requirements. The ideal candidate will possess strong English and Chinese communication skills, proficiency in Microsoft Office, and excellent organizational abilities.

Qualifications

• Excellent communication skills in English.
• Ability to communicate in Chinese for client and vendor interactions.
• Proficient in Microsoft Office Suite.
• Strong organizational, multitasking, and problem-solving abilities.
• Familiar with corporate secretarial and statutory compliance processes.

Responsibilities

• Oversee recruitment and onboarding processes.
• Manage employee benefits and payroll.
• Ensure compliance with regulatory requirements.
• Supervise day-to-day administrative operations.
• Handle procurement and inventory of office supplies.

Skills

Excellent communication skills in English

Ability to communicate in Chinese

Proficient in Microsoft Office Suite

Strong organizational abilities

Multitasking skills

Problem-solving abilities

Familiar with corporate secretarial processes

Job description

We are seeking a highly experienced and committed Human Resource & Administration Manager to oversee the full spectrum of HR functions and manage office administration.

This role involves recruitment, employee benefits, compensation, performance management, HR strategy implementation, and ensuring compliance with statutory and regulatory requirements.

Key Responsibilities

Human Resources

• Maintain and update personnel records, leave records, payroll, CPF contributions, and staff medical/hospital benefits with strict confidentiality.
• Prepare and execute monthly salary transfers, ensuring timely issuance of pay slips.
• Manage end-to-end recruitment processes including job postings, interviews, selection, and hiring.
• Oversee onboarding processes, including laptop configuration and office access card issuance.
• Ensure compliance with regulatory requirements, including Employment Pass (EP) applications and renewals for foreign employees.
• Support performance management processes and handle Annual IR8A submissions.
• Work closely with accountant and auditors during year-end audits to meet financial reporting requirements.

Administration

• Oversee day-to-day administrative operations of the office.
• Maintain confidentiality of sensitive information.
• Track renewal and termination dates for contracts, leases, and building management matters.
• Handle procurement, inventory, and maintenance of office and pantry supplies.
• Manage petty cash reimbursement and disbursement.
• Ensure timely renewal of business licenses, permits, and company insurances policies.
• Maintain awareness of ACRA and other regulatory requirements impacting corporate governance.
• Perform other ad hoc duties as assigned.

Requirements

• Excellent communication skills in English.
• Ability to communicate in Chinese is required to liaise with Chinese-speaking clients and vendors, and to handle Chinese-language documents as part of the role’s responsibilities.
• Proficient in Microsoft Office Suite.
• Strong organizational, multitasking, and problem-solving abilities.
• Ability to perform manual calculations and hands-on work when required.
• Familiar with corporate secretarial and statutory compliance processes.
• Pleasant disposition, committed, and a team player with leadership ability.