HR Payroll Administrator (West)

INTEGRATE ENGINEERS PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading construction firm in Singapore seeks an HR Payroll/Admin to provide administrative support and manage payroll and HR tasks. The ideal candidate has at least 2 years of relevant experience, is highly organized, and possesses good interpersonal skills. Responsibilities include checking timecards, preparing payroll, and handling employee matters. The role requires a proactive individual who is meticulous and eager to learn.

Qualifications

• Minimum 2 years of relevant experience in payroll or HR.
• Meticulous about following and enforcing standard operating procedures (SOP).
• Takes initiative and eager to learn new things.

Responsibilities

• Provide administrative support for the office and site.
• Manage payroll based on GPS records and timecards.
• Handle HR tasks including staff updates and employment matters.

Skills

Highly organised

Good time management

Ability to multi-task

Good interpersonal skills

Problem solving

Education

GCE 'O' Levels or 'N' Levels and above

Post-secondary certificates related to Payroll Competencies

Job description

The HR Payroll/Admin’s role is to provide administrative support for the office and site.

Payroll

• Looking after comapny fleet of vehicles
• Making sure the documentation of company fleet is kept in an orderly manner
• Check timecard timing based on GPS records.
• Prepare driver’s payroll based on GPS records.
• Check Payroll colleague’s work.
• Clarify with site staff on incomplete timecards.
• Check workers timecards for discrepancies.
• Ensure approvals for additions and deductions are given before processing.

Human Resource

• Updating personal details of staff on databases.
• Co-ordination for new application/renewal of work permit holders with talent acquisition executive.
• Liaising with staff on employment matters.
• Update of salaries after appraisal cycle (for certain job roles) or when there is change in employment terms.
• Preparing employment contracts using approved templates; ensuring scanned soft copies and proper filing.
• Update of employment contract templates when required and ensure to compliance with regulations.
• Working with talent acquisition executive on recruitment matters.
• Liaise with dormitory to provide worker’s feedback, check-in/out forms, ensuring exiting workers did not cause damage etc.
• Checking and approving invoices related to workers such as dormitory, medical etc. and handing to accounts for payment.
• Preparing documents for yearly WICA, FWMI quotes.
• Handling WICA claims process, liaising with injured person etc.
• Making arrangements for workers who need medical treatment and following up with them on their recovery.
• Filling in survey forms.
• Leave administration; Foreign worker levy waiver tracking, government paid leave, carry over of annual leave etc.
• Assist in ISO audit by providing necessary documents.
• Housekeeping of HR SharePoint folders to ensure files are updated and organised.
• In-charge of liaising with dormitories for renewal, new bookings, check in and outs etc.
• Cover other HR staff when they are on leave.

Provide Admin support as required.

Requirements

• GCE 'O' Levels or 'N' Levels and above
• Relevant experience of min 2 years
• Post-secondary certificates related to Payroll Competencies
• Highly organised with good time management
• Ability to multi task and prioritise
• Resourceful
• Reliable (characteristic)
• Meticulous with following and enforcing standard of procedure (SOP)
• High standard of record keeping and document filing.
• Takes the initiative
• Eager to learn new things
• Good at problem solving
• Good interpersonal and communication skills

We regret that only shortlisted candidates will be notified.