HR Assistant

BAKER ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an HR administrative support professional. Responsibilities include managing payroll systems, overseeing foreign-worker recruitment, coordinating training programs, and ensuring compliance with regulations. Candidates should have a certificate in Human Resource or related studies and at least 3 years of HR generalist experience. Proficiency in Tamil or Bengali is advantageous.

Qualifications

• Certificate in Human Resource or related studies with at least 3 years of HR generalist experience.
• Prior experience in the offshore marine industry will be an added advantage.
• Familiar with matters relating to foreign labour (work passes, EP/SP/WP procedure, security bond, application, renewal and cancellation processes).
• Good knowledge of government labour laws and the Employment Act.
• Familiarity with Info-tech’s TMS and Info-Pay software will be an advantage.
• Proficiency in Tamil or Bengali is advantageous to facilitate welfare checks with South Asian migrant workers.
• Proficient in MS Office applications.
• Excellent communication skills, meticulous, resourceful, and able to multitask.
• A team player with the ability to work independently as well as in a team.

Responsibilities

• Provide day-to-day administrative support to the HR department.
• Manage the InfoTech HR payroll and time-management system.
• Oversee foreign-worker recruitment and administration.
• Liaise with internal stakeholders to identify training needs.
• Source and coordinate with training providers.
• Process staff training-course applications.
• Prepare purchase requisitions and purchase orders for HR-related items.
• Ensure compliance with all relevant regulations.

Job description

Job description

• Provide day-to-day administrative support to the HR department.
• Manage the InfoTech HR payroll and time-management system, including maintaining employee data, leave records, clocking times, allowances, and overtime pay.
• Oversee foreign-worker recruitment and administration, including MOM applications (e.g., prior-approval submissions, work-permit processing), security bonds, flight arrangements, medical check-ups, and housing/transport logistics.
• Liaise with internal stakeholders and external parties to identify training needs and arrange training programs.
• Source, evaluate, and coordinate with training providers/institutions to ensure high-quality training delivery.
• Process staff training-course applications in line with company policy and maintain accurate training records for audits.
• Prepare purchase requisitions and purchase orders for HR-related items and services via the company ERP system.
• Perform any other tasks as may be assigned by the supervisor.
• Ensure compliance with all relevant government regulations and the company’s quality, safety, health, and environmental (QSHE) policies, practices, and procedures at all times.

Requirements

• Certificate in Human Resource or related studies with at least 3 years of HR generalist experience.
• Prior experience in the offshore marine industry will be an added advantage.
• Familiar with matters relating to foreign labour (work passes, EP/SP/WP procedure, security bond, application, renewal and cancellation processes).
• Good knowledge of government labour laws and the Employment Act.
• Familiarity with Info-tech’s TMS and Info-Pay software will be an advantage.
• Proficiency in Tamil or Bengali is advantageous to facilitate welfare checks with South Asian migrant workers.
• Proficient in MS Office applications.
• Excellent communication skills, meticulous, resourceful, and able to multitask.
• A team player with the ability to work independently as well as in a team.

Only Singaporeans/SPR.