HR & Admin Manager

CALS BRAND SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic marketing solutions company in Singapore seeks an HR and Admin Manager to oversee all human resource and administrative functions. The ideal candidate will develop HR strategies, manage recruitment, and ensure compliance with legal standards. This position requires a degree in Human Resources Management, 5-7 years of experience, and proficiency in both English and Chinese. The role emphasizes stakeholder management, employee engagement, and administrative oversight.

Qualifications

• 5–7 years of progressive experience, preferably with retail background.
• Excellent interpersonal and communication skills.
• Ability to work in a fast-paced and diverse organization.
• High level of integrity and professionalism.
• Proficient in written and spoken English and Mandarin.

Responsibilities

• Develop HR policies aligned with organizational goals.
• Lead recruitment and onboarding processes.
• Manage performance appraisal and employee development.
• Oversee compensation and payroll administration.
• Drive employee engagement initiatives.

Skills

Talent Acquisition

Succession Planning

Procurement

HR Policies

Legal Compliance

Employee Relations

Performance Management

Education

Degree in Human Resources Management or relevant discipline

Tools

HRMS

MS Office (Word, Excel, PowerPoint)

Job description

Roles & Responsibilities

Job Summary

The HR and Admin Manager is responsible for managing all human resources and administrative functions of the organization. This includes developing and implementing HR strategies, managing compensations and benefits, talent acquisition, employee relations, ensuring legal compliance, and overseeing office administration to maintain an efficient, safe, and productive work environment.

Human Resources

• Take reference from corporate office, develop, localise and implement HR policies, systems, and procedures aligned with organisational goals.
• Lead recruitment, selection, and onboarding processes to attract and retain top talent.
• Manage performance appraisal systems, employee development, and succession planning.
• Oversee compensation and benefits administration to ensure internal equity and external competitiveness.
• Manage monthly payroll and related payments including CPF contributions, reconciliations, final payment calculation, leave management and, etc.
• Manage and maintain the HRIS.
• Maintain accurate HR records and ensure compliance with statutory requirements.
• Drive employee engagement initiatives and foster a positive workplace culture.
• Manage training and development programmes to enhance employee skills and productivity.
• Handle employee relations, disciplinary matters, and grievance resolution in compliance with labour laws.
• Support annual insurance renewal e.g. medical, office, travel, retail store insurance and, etc.
• Take care of employee overall welfare, support wellness programmes and learning & development activities / projects.
• Organise Annual Dinner and team building / bonding activities.
• Prepare HR metrics and administrative reports for management review.
• Liaise with external agencies, auditors, and government authorities when required.
• Other ad‑hoc assignments as required.

Administration

• Oversee general administrative operations, including facilities management, vendor management, and procurement.
• Manage office logistics - housekeeping, security, transportation, and maintenance services, etc.
• Ensure compliance with health, safety, and environmental regulations.
• Monitor and control office budgets and expenses.
• Coordinate travel, accommodation, and event management for staff and visitors when needed.
• Maintain company assets, records, and documentation in an organised and secure manner.
• Support in application of all required services (telco, utilities, licences, etc.) and arrangement of courier services.
• Support MD and department heads on administrative matters as and when required.
• Other ad‑hoc assignments as required.

Job Requirements

• Degree holder in Human Resources Management or relevant discipline.
• 5–7 years of progressive experience, with retail background an advantage.
• Ability to prioritise and work in a fast‑paced & culturally diverse organisation.
• Excellent interpersonal, communication, stakeholder management and project management skills.
• People and team‑oriented, ability to multi‑task and work independently.
• High level of integrity, confidentiality and professionalism.
• Good command in both written and spoken English and Chinese (Mandarin). "We are seeking candidates proficient in Chinese / Mandarin to effectively communicate with Chinese / Mandarin‑speaking clients."
• Proficient in HRMS, MS Office programmes, including Word, Excel, PowerPoint.
• Occasional travel to other office locations per business requirements.

Key Skills

• Talent Acquisition
• Succession Planning
• Procurement
• HR Policies
• Human Resources
• Legal Compliance
• Employee Relations
• Performance Management