HR/Admin Assistant

ARC MARINE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading marine supply company in Singapore is looking for an HR and Office Administrator to assist with various administrative tasks. Responsibilities include handling calls, managing office operations, maintaining staff records, and assisting in recruitment. The ideal candidate will have a diploma in Human Resource Management or Business Administration, with proficiency in MS Office. This position requires a meticulous and independent worker who is able to join immediately.

Qualifications

• Prior HR and office administration experience preferred.
• Proficient in MS Office, especially Excel.
• Able to work independently and meticulously on assigned tasks.

Responsibilities

• Assist general manager in project-related reports preparation.
• Handle incoming calls and relay messages.
• Attend to visitors and customer inquiries.
• Provide general administrative and clerical support.
• Oversee office operations and inventory control.
• Renew and follow up on insurance policies.
• Maintain staff records and assist in recruitment.
• Organize training and company events.

Skills

Proficient in MS Office

Attention to detail

Ability to multi-task

Education

Diploma in Human Resource Management, Business Administration, or related field

Job description

We at ARC Marine supply an extensive, range of ship store items and spare parts which will cater to all regular and any unique requirement of a ship.

Key Responsibilities

• Assist general manager in preparation of project related reports.
• Handle all incoming calls, transfer, take down and pass message to relevant department
• Attend to walk in visitors, customers and enquiries from time to time.
• Assist in general administrative/clerical support (typing, printing, filing, mailing, courier etc)
• Oversee general office operations including inventory, pantry, lease, equipment maintenance, and document control
• Renew and follow up on insurance policies, infrastructure permit and certification
• Record & maintaining of staff leave record, staff particulars.
• Assist on recruitment process such as application form preparation and related matters
• Arrange and follow up on employees training & courses
• Assist with employee claims, training matters, and facilities‑related requests.
• Liaising with LTA and insurance company for motor vehicles and road tax renewal.
• Assist in sourcing of quotations for office equipment from suppliers.
• Assist in organizing company event.
• Any other tasks and duties assigned by the Management and HR Manager.

Job Requirements

• Prior HR and Office administration experience preferred
• Diploma in Human Resource Management, Business Administration, or related field.
• Proficient in MS Office and Excel.
• Able to multi-task, work independently and be meticulous in the work assigned
• Able to join immediately
• 5 days and alternate saturdays working
• Singaporean / PR / LTVP holders welcome (No quota for foreign employee)