HR Admin Assistant/Executive

HEPTAGON PHOTONICS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology company is seeking an HR Admin Assistant to support their HR functions and office management. The role involves comprehensive HR tasks including recruitment, training coordination, and ensuring compliance with HR policies. Candidates should possess a diploma in HR or Business Administration with prior experience in HR and office administration preferred.

Qualifications

• Prior experience in HR and Office administration preferred.
• Strong organizational and communication skills.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage end-to-end HR functions such as recruitment and onboarding.
• Coordinate staff training and development initiatives.
• Provide support for employee queries and HR services.

Skills

MS Office Proficiency

Excel Skills

Education

Diploma in Human Resource Management

Job description

Job Title: HR Admin Assistant

Report to: HR Manager

Duties

• Comprehensive HR Exposure – Involve in end-to-end HR functions including recruitment, onboarding/offboarding, leave & benefits administration, and employee engagement.
• Training & Development – Coordinate and support staff training initiatives to foster continuous learning and growth.
• HR Operations & Compliance – Manage work pass processes, HR systems, MSF Government-Paid Leave, NS-Pay claim and ensure compliance with relevant regulations.
• Employee Support – Act as a key contact for employee queries and provide responsive, people-first HR service.
• Office & Admin Management – Oversee general office operations including inventory, pantry, lease, equipment maintenance, and document control.
• Vendor Coordination – Liaise with vendors to ensure the operations runs smoothly.

Requirements

• Prior HR and Office administration experience preferred
• Diploma in Human Resource Management, Business Administration, or related field.
• Proficient in MS Office and Excel.