HR Admin Assistant

DLM Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking an Administrative Support Specialist. Responsibilities include providing office support, managing HR-related functions, and coordinating various administrative tasks. Candidates should possess at least 2 years of relevant experience, have GCE 'O' level qualifications, and demonstrate strong organizational and communication skills. Proficiency in Microsoft Office is required. This role demands attention to detail and the ability to handle sensitive information effectively.

Qualifications

• Min. 2 years relevant experience in an HR-related field.
• Proven experience in administrative support, preferably in HR or office management.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide general administrative support to ensure smooth office operations.
• Review and process employees’ petty cash reimbursement claims.
• Import data from the Time Management System (TMS).
• Organize and track worker training sessions.
• Oversee office cleaning contracts and coordinate with cleaning staff.

Skills

Detail-oriented

Organizational skills

Interpersonal skills

Multitasking

Communication skills

Education

GCE 'O' level or equivalent

Tools

Microsoft Office Suite

Job description

In January, we’re transitioning to Jora Singapore. Your saved jobs and job alerts will move with you so your job search stays on track.

Job Responsibilities

Administrative Support

• Provide general administrative support to ensure smooth office operations.
• Answer and direct phone calls to the appropriate person or department.
• Manage daily incoming and outgoing mail, ensuring timely distribution.
• Perform general office tasks such as filing, typing, copying, binding, and scanning.
• Monitor and replenish office supplies to maintain adequate stock levels.
• Manage season parking arrangements and vehicle fleet cards for staff.
• Coordinate vehicle road tax renewals with the relevant personnel.

HR & Administrative Functions

• Review and process employees’ petty cash reimbursement claims, ensuring accuracy and proper documentation.
• Maintain an efficient central filing system for HR and administrative documents.
• Assist in the preparation and maintenance of Worker Service Agreements and onboarding documentation.
• Manage the Personnel Communication Protocol (PCP) for workers as required.
• Import data from the Time Management System (TMS) and assist in the preparation of worker payroll.
• Organize and track worker training sessions; ensure no training or refresher certifications are expired.
• Prepare bond agreements for workers where applicable.
• Oversee office cleaning contracts and coordinate with cleaning staff to ensure workplace cleanliness.
• Manage and maintain office facilities such as the water dispenser and photocopier, ensuring timely refills, servicing, and proper functioning.
• Keep a record of printer color usage and assist in monitoring printing supplies.
• Manage staff off‑in‑lieu claims, ensuring accurate records and proper approval.

General Duties

• Contribute to team objectives by supporting related HR and administrative initiatives.
• Perform other duties or special assignments as directed by management.

Qualifications

• Min. 2 years of relevant experience in an HR‑related field.
• GCE ‘O’ level or equivalent.
• Proven experience in administrative support, preferably in HR or office management.
• Strong organizational, multitasking, and time‑management skills.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with office software (Microsoft Office Suite) and basic IT troubleshooting.
• Ability to manage multiple tasks and prioritize effectively in a fast‑paced environment.

Skills

• Detail‑oriented with strong record‑keeping and filing abilities.
• Experience in coordinating events and managing office supplies.
• Ability to work effectively with both internal teams and external vendors.
• Strong interpersonal skills and a positive, professional demeanor.